Explanation
BACKGROUND: This ordinance is for the option to purchase various Portland Cement and Concrete Mixeson an as needed basis by the Finance and Management Department for use by the Division of Public Utilities and all City agencies. These items are used by the Division of Public Utilities to maintain and repair City infrastructure. The term of the proposed option contract will be through October 31, 2013 with the option to extend this contract for One (1) additional year if mutually agreed upon. The Purchasing Office opened formal bids on October 27, 2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004150). Forty three (43) Bids were solicited: (M1A-4: F1-1). Four (41) Bids were received.
The lowest bidder was deemed non responsive due to terms submitted after the bid opening.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
Sutherland Building Products CC#431009219 (expires 12-21-2011)
Total Estimated Annual Expenditure: $30,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, an uninterrupted supply of Portland Cement and Concrete Mixeswill not be maintained and the efficient maintenance of City infrastructure will be threatened.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The various Divisions will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into contracts for the option to purchase various Portland Cement and Concrete Mixes on an as needed basis with Sutherland Building Products; to authorize the expenditure of o...
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