City of Columbus - File #: 0195-2011

• File #: 0195-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/31/2011
• In control: Public Service & Transportation Committee
• On agenda: 2/28/2011
• Final action: 3/2/2011
• Title: To authorize the Director of Public Service to enter into contract with M. P. Dory Company for the Roadway Improvements - Guardrail project for the Division of Planning and Operations; to authorize the expenditure of $250,000.00 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($250,000.00)

Date	Ver.	Action By	Action	Result
3/2/2011	1	MAYOR	Signed
3/2/2011	1	CITY CLERK	Attest
2/28/2011	1	Columbus City Council	Approved	Pass
2/28/2011	1	COUNCIL PRESIDENT	Signed
2/18/2011	1	CITY ATTORNEY	Reviewed and Approved
2/18/2011	1	Service Drafter	Sent to Clerk's Office for Council
2/17/2011	1	CITY AUDITOR	Reviewed and Approved
2/17/2011	1	CITY AUDITOR	Reviewed and Approved
2/17/2011	1	Service Drafter	Sent for Approval
2/16/2011	1	EBOCO Reviewer	Sent for Approval
2/16/2011	1	ODI DIRECTOR	Reviewed and Approved
2/16/2011	1	Service Drafter	Sent for Approval
2/15/2011	1	Finance Reviewer	Reviewed and Approved
2/15/2011	1	Finance Reviewer	Reviewed and Approved
2/15/2011	1	FINANCE DIRECTOR	Reviewed and Approved
2/15/2011	1	Service Drafter	Sent for Approval
2/2/2011	1	Finance Reviewer	Reviewed and Approved
2/1/2011	1	Service Reviewer	Reviewed and Approved
2/1/2011	1	SERVICE DIRECTOR	Reviewed and Approved
2/1/2011	1	Service Drafter	Sent for Approval
1/31/2011	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with M.P. Dory for the Roadway Improvements - Guardrail project.

The Division of Planning and Operations is responsible for maintaining the City's roadway system in a safe manner. Guardrail and fence reconstruction projects are needed to restore accident damage locations, replace deteriorating structures and install new structures. This contract will provide for these services

This project was bid in compliance with the Columbus City Code and advertised through vendor services. Bids were received on January 13, 2011 and tabulated January 14, 2011, by the Office of Support Services. Two (2 Majority, 0 Minority) bid proposals were received as follows:

Vendor / City,State / Bid Amount / Vendor Status
M. P. Dory Company / Columbus, OH / $241,455.00 / Majority
Lake Erie Construction Company / Norwalk, OH / $245,065.00 / Majority

Award of the contract is recommended to M. P. Dory Company as the lowest responsive, responsible and best bidder. The Notice to Proceed date is estimated to be March 17, 2011. The contract length is 120 days from the Notice to Proceed.

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against M. P. Dory Company.

2. CONTRACT COMPLIANCE
M. P. Dory Company's contract compliance number is 311115885 and expires on December 18, 2011.

3. FISCAL IMPACT:
The contract amount will be for $250,000.00 based on the bid documents allowing the City to award a contract for an amount more or less than the amount bid using the bid prices. Funds for this contract are budgeted and available within the Street Construction Maintenance and Repair Fund.

4. PLANNED CONTRACT MODIFICATION
A planned contract modification to this contract will occur after bond funds become available for this project.

5. EMERGENCY DESIGNATION
Emergency action is requested...