Explanation
1. BACKGROUND
This Ordinance authorizes the Director of the Department Public Utilities to modify and increase the professional services agreement with EMA, Inc. for the Advanced Metering System (AMS) Study and Implementation Project, CIP #690358-100000, in an amount up to $1,200,000.00
In 2015 the Department of Public Utilities awarded a contract to EMA, Inc. through the City’s Request for Proposal process to develop and recommend a strategy, roadmap, and plan for implementation of an Advanced Metering System (AMS) for water and electrical meters. The contract was for the entire process anticipated to last several years and to consist of the following phases:
Phase 1: Develop an AMS System Roadmap (current)
Phase 2: Prepare an AMS system RFP
Phase 3: Coordinate an AMS System Vendor Selection Process
Phase 4: Provide program management assistance during the implementation.
Under Original Contract No. EL017444 authorized by Ordinance 1597-2015, the Department of Public Utilities contracted with EMA, Inc. to assist in Phase 1 of the contract which was to develop and recommend a strategy, roadmap, and implementation plan of an Advanced Metering System (AMS) for water and electric meters. Under this phase, EMA, Inc. evaluated state-of-the-art AMS technologies; evaluated and compared cost impacts; developed a detailed implementation schedule; and assisted the City in budgetary planning efforts.
Modification No. 1 occurred in May 2017 to procure Phase 2 Services, which included preparation of a Request for Proposal (RFP) for an AMS system that clearly defined the City’s objectives and requirements.
Modification No. 2 occurred in June 2019 to provide Phase 3 and Phase 4 Services, which included coordination of the AMS System vendor selection process, assisting the City in negotiating the technical requirements of the project so a final scope and cost could be determined for the project solution, and program management assistance.
Modification N...
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