City of Columbus - File #: 1458-2004

• File #: 1458-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/29/2004
• In control: Utilities Committee
• On agenda: 9/13/2004
• Final action: 9/15/2004
• Title: To authorize the Public Utilities Director to modify and increase the contract with K&M Kleening Service, Inc., for janitorial services at the Public Utilities Complex, for the Division of Water, to authorize the expenditure of $190,419.02, from Water Systems Operating Fund, and to declare an emergency. ($190,419.02)

Date	Ver.	Action By	Action	Result
9/15/2004	1	CITY CLERK	Attest
9/14/2004	1	MAYOR	Signed
9/13/2004	1	Columbus City Council	Approved	Pass
9/13/2004	1	COUNCIL PRESIDENT	Signed
8/12/2004	1	CITY ATTORNEY	Reviewed and Approved
8/12/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
8/10/2004	1	Utilities Drafter	Sent for Approval
8/9/2004	1	Auditor Reviewer	Reviewed and Approved
8/9/2004	1	CITY AUDITOR	Reviewed and Approved
8/5/2004	1	Utilities Drafter	Sent for Approval
8/4/2004	1	EBOCO Reviewer	Reviewed and Approved
8/4/2004	1	ODI DIRECTOR	Reviewed and Approved
8/3/2004	1	Utilities Drafter	Sent for Approval
8/2/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
7/29/2004	1	Utilities Drafter	Sent for Approval
7/29/2004	1	Utilities Drafter	Sent for Approval
7/29/2004	1	Utilities Drafter	Sent for Approval
7/29/2004	1	Utilities Drafter	Sent for Approval
7/29/2004	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: The Division of Water has entered into contract number EL003747 with K & M Kleening Service, for janitorial services at the Public Utilities Complex. The Division entered into this contract in 2003 through the help of Systems by Rich Consulting to develop standards for janitorial services. K & M Kleening Service received the highest evaluation. Since the Division is pleased with their performance over the last year, we would like to modify the original contract to enter into a second year, for a grand total of $190,419.02. The Contract Compliance Number for K&M Kleening Service, Inc. is 02-0553299. They have certified M1A status.

1. The amount of additional funds needed for this contract is $190,419.02. The original contract was established for $168,328.00. The total cost of the original contract and this modification is $358,747.02. The amount of $190,419.02 includes a "living wage", which will be detailed in legislation brought before City Council. If this does not pass, the Division will only have to pay the vendor $172,874.95.

2. The need for additional funds was known at the time of the initial contract, however, we were unsure as to how much. Since the first year of the contract was a trial run for the vendor, we did not know if we would be contracting with them for a second year, or if we would contract with a different vendor.

3. It would be unreasonable to bid this contract out as Systems by Rich Consulting helped us develop standards for janitorial services, in which they evaluated bids based on their management fee, net bid price, net wages, and relevant references. K & M Kleening received the highest rating and the Division of Water is pleased with their performance over the last year.

4. The cost of this service is based on a quote from the vendor.

It is requested that this Ordinance be handled in an emergency manner, as our current janitorial contract will expire October 12, 2004, and we need to...