Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to extend a contract on behalf of the Office of Construction Management with Physical Planning Technologies, Ltd. for server hosting and annual software support and updating for a Comprehensive Municipal Capital Planning and Asset Management System. The original contract was authorized by Ordinance No. 0603-2005, passed July 20, 2005. At that time, formal proposals were solicited in the City Bulletin and the vendor was selected through this process.
The vendor has provided a software application for a Capital Planning Management System, as well as training and software. It has been extended six times, the last of which was authorized by Ordinance No. 0917-2010, passed July 21, 2010, in the amount of $50,400.00. These modifications provided for server hosting and software support, respectively. The modification authorized by this ordinance will extend the server hosting and software support for an additional year. It will be impractical to bid these services, as no other company can provide server hosting and software support for Capital Planning Solutions products.
Emergency action is requested so that server hosting and software support may continue without interruption; ensuring proper management of city capital and operational projects.
Physical Planning Technologies, Ltd. Contract Compliance No. 98-0400011, expiration date June 1, 2012.
Fiscal Impact: The amount of this budgeted modification is $50,400.00. The contract was originally authorized by Ordinance No. 0603-2005 and last modified by Ordinance No. 0917-2010, in the amount of $50,400.00. Upon passage of this ordinance, the total six-year cost of this contract will be $807,183.00.
Title
To authorize the Finance and Management Director to extend a contract on behalf of the Office of Construction Management with Physical Planning Technologies, Ltd. for server hosting and software support for a C...
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