City of Columbus - File #: 0003-2009

• File #: 0003-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/26/2008
• In control: Utilities Committee
• On agenda: 3/2/2009
• Final action: 3/4/2009
• Title: To authorize the Director of Public Utilities to enter into a planned modification of the PayPoint Gateway with First Data Government Solutions, LP for the Division of Power and Water, and to authorize the expenditure of $90,000.00 from Water Systems Operating Fund. ($90,000.00)

Date	Ver.	Action By	Action	Result
3/4/2009	1	CITY CLERK	Attest
3/3/2009	1	MAYOR	Signed
3/2/2009	1	Columbus City Council	Approved	Pass
3/2/2009	1	COUNCIL PRESIDENT	Signed
2/23/2009	1	Columbus City Council	Read for the First Time
2/5/2009	1	Utilities Drafter	Sent for Approval
2/5/2009	1	Auditor Reviewer	Contingent
2/5/2009	1	CITY AUDITOR	Reviewed and Approved
2/5/2009	1	Utilities Drafter	Sent for Approval
2/5/2009	1	CITY ATTORNEY	Reviewed and Approved
2/5/2009	1	Utilities Drafter	Sent to Clerk's Office for Council
2/4/2009	1	Finance Reviewer	Reviewed and Approved
2/4/2009	1	FINANCE DIRECTOR	Reviewed and Approved
2/3/2009	1	Finance Reviewer	Reviewed and Approved
1/30/2009	1	EBOCO Reviewer	Sent for Approval
1/30/2009	1	ODI DIRECTOR	Reviewed and Approved
1/30/2009	1	Utilities Drafter	Sent for Approval
1/26/2009	1	Utilities Drafter	Sent for Approval
1/23/2009	1	Utilities Reviewer	Sent for Approval
1/23/2009	1	UTILITIES DIRECTOR	Reviewed and Approved
1/14/2009	1	Utilities Drafter	Sent for Approval
1/14/2009	1	Utilities Reviewer	Reviewed and Disapproved
1/14/2009	1	Utilities Drafter	Sent for Approval
1/14/2009	1	Utilities Reviewer	Reviewed and Approved
1/14/2009	1	Utilities Drafter	Sent for Approval
1/13/2009	1	Utilities Drafter	Sent for Approval
1/12/2009	1	Utilities Drafter	Sent for Approval
12/26/2008	1	Utilities Drafter	Sent for Approval

Explanation

The Department of Public Utilities entered into a contract with First Data Government Solutions, LP for the PayPoint Gateway, which provides an IVR (interactive voice response) and web portal capable of taking utility payments via the telephone and internet. This service is necessary to accommodate customers' growing demand to pay utility bills in a convenient and secure manner. The original contract was for a period of four (4) years. This is the first modification of the contract. The amount of additional funds needed for this contract is $90,000.00. The original contract was established for $100,000.00. The total cost of the original contract and this modification is $190,000.00.

Contract Compliance: 58-2582959, expires March 25, 2010
First Data Government Solutions, LP does not hold MBE/FBE status.

1. Amount of additional funds: The amount of additional funds needed for this contract is $90,000.00. The original contract was established for $100,000.00. The total cost of the original contract and this modification is $190,000.00. The modification represents funding added during the contract period for costs related to the services provided. The need for increased funding is to cover anticipated contract billings during fiscal year 2009.

2. Reason additional needs were not foreseen: The need for additional funds was foreseen. This legislation is to encumber the funds budgeted for fiscal year 2009 for the Division of Power and Water.

3. Reason other procurement processes not used: The same exact service is required and no lower pricing/more attractive terms and conditions are anticipated at this time.

4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.


FISCAL IMPACT: $90,000.00 is budgeted and needed for this purchase.

The following amounts were encumbered in 2007 and 2008 for similar services:
2007: $0.00
2008: $100,000.00


Title

To authoriz...