City of Columbus - File #: 1622-2004

• File #: 1622-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/3/2004
• In control: Public Service & Transportation Committee
• On agenda: 10/25/2004
• Final action: 10/27/2004
• Title: To authorize the Finance Director to enter into a contract with Kinstle Sterling Western Star for the purchase of two tandem axle dump trucks for the Transportation Division; to authorize the expenditure of $205,000.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($205,000.00)

Date	Ver.	Action By	Action	Result
10/27/2004	1	MAYOR	Signed
10/27/2004	1	CITY CLERK	Attest
10/25/2004	1	Columbus City Council	Approved	Pass
10/25/2004	1	COUNCIL PRESIDENT	Signed
10/14/2004	1	Service Drafter	Sent to Clerk's Office for Council
10/13/2004	1	Service Drafter	Sent for Approval
10/13/2004	1	Auditor Reviewer	Reviewed and Approved
10/13/2004	1	CITY AUDITOR	Reviewed and Approved
10/13/2004	1	Service Drafter	Sent for Approval
10/13/2004	1	CITY ATTORNEY	Reviewed and Approved
10/12/2004	1	Finance Reviewer	Reviewed and Approved
10/12/2004	1	FINANCE DIRECTOR	Reviewed and Approved
10/8/2004	1	Service Drafter	Sent for Approval
10/6/2004	1	Service Drafter	Sent for Approval
10/1/2004	1	ODI DIRECTOR	Reviewed and Approved
9/29/2004	1	Service Drafter	Sent for Approval
9/29/2004	1	EBOCO Reviewer	Reviewed and Approved
9/28/2004	1	Finance Reviewer	Reviewed and Approved
9/28/2004	1	FINANCE DIRECTOR	Reviewed and Approved
9/28/2004	1	Service Drafter	Sent for Approval
9/28/2004	1	Auditor Reviewer	Reviewed and Approved
9/28/2004	1	CITY AUDITOR	Reviewed and Approved
9/24/2004	1	SERVICE DIRECTOR	Reviewed and Approved
9/24/2004	1	Service Drafter	Sent for Approval
9/21/2004	1	Service Drafter	Sent for Approval
9/8/2004	1	Service Drafter	Sent for Approval
9/6/2004	1	Service Reviewer	Reviewed and Approved
9/3/2004	1	Service Drafter	Sent for Approval

Explanation

Background: The Transportation Division is responsible for sweeping along the City's roadway system. To accomplish this mission the Division requires two tandem axle dump trucks. These trucks will replace older trucks beyond their useful service lives and provide for a more reliable fleet to carryout services provided by the Division.

Bids were advertised in the City Bulletin and were received by the Purchasing Office on August 8, 2004 for Bid SA-001228GRW as follows:

Vendor / Item / Bid Amount with Yellow Paint (2 units) / Status
Kinstle Sterling Western Star / Sterling LT8513 / $189,696.00 / Majority
Center City International Trucks, Inc. / IHC 7400 / $200,796.00 / Majority
Center City International Trucks, Inc. (Alt. #1) / IHC 7400 / $200,796.00 / Majority
Columbus Peterbilt / Peterbilt 335 / $207,160.00 / Majority

Fiscal Impact: The Transportation Division budgeted $3.2 million for equipment in the 2004 Capital Improvements Budget. Thus far, the Division has spent $362,701.00 of this amount. This ordinance authorizes an expenditure of $205,000.00. Including this ordinance, another $2.14 million in equipment legislation is pending before Council. The remaining balance of equipment money will be used to purchase additional vehicles before the end of 2004. The Division spent approximately $700,000 in 2003 to purchase dump trucks with plows.

The lowest bidder, Kinstle Sterling Western Star, was judged to be the lowest, best, most responsive and most responsible bidder. It is recommended that the contract be awarded to Kinstle Sterling Western Star, contract compliance #34-1334902, for two units for $189,696.00 in accordance with their bid proposal. The Division is also exercising the option to purchase two Wausau snowplows with steel moldboards for $15,304.00. The total cost of award for both the trucks and the snowplows is $205,000.00.

Emergency action is requested to ensure that the tandem axle dump trucks are a...