City of Columbus - File #: 0694-2011

• File #: 0694-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/26/2011
• In control: Public Service & Transportation Committee
• On agenda: 5/23/2011
• Final action: 5/24/2011
• Title: To authorize the Finance and Management Director to enter into a contract for the purchase of six (6) 3-Wheel Sweepers from Jack Doheny Supplies Ohio, Inc. according to provisions of Sole Source procurement of the Columbus City Code Section 329.07; to authorize and direct the City Auditor to transfer $981,606.96 from the Special Income Tax Fund to the Streets and Highways G.O. Bonds Fund; to authorize the City Auditor to appropriate $981,606.96 within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $981,606.96 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($981,606.96)

Date	Ver.	Action By	Action	Result
5/24/2011	1	MAYOR	Signed
5/24/2011	1	ACTING CITY CLERK	Attest
5/23/2011	1	Columbus City Council	Approved	Pass
5/23/2011	1	COUNCIL PRESIDENT	Signed
5/13/2011	1	Service Drafter	Sent for Approval
5/13/2011	1	CITY AUDITOR	Reviewed and Approved
5/13/2011	1	CITY AUDITOR	Reviewed and Approved
5/13/2011	1	Service Drafter	Sent for Approval
5/13/2011	1	CITY ATTORNEY	Reviewed and Approved
5/13/2011	1	Service Drafter	Sent to Clerk's Office for Council
5/12/2011	1	FINANCE DIRECTOR	Reviewed and Approved
5/12/2011	1	Service Drafter	Sent for Approval
5/12/2011	1	EBOCO Reviewer	Sent for Approval
5/12/2011	1	ODI DIRECTOR	Reviewed and Approved
5/10/2011	1	Finance Reviewer	Reviewed and Approved
5/10/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
5/3/2011	1	Finance Reviewer	Reviewed and Approved
5/3/2011	1	Finance Reviewer	Sent for Approval
5/2/2011	1	Finance Reviewer	Reviewed and Approved
4/29/2011	1	SERVICE DIRECTOR	Reviewed and Approved
4/29/2011	1	Service Drafter	Sent for Approval
4/28/2011	1	Service Reviewer	Reviewed and Approved
4/28/2011	1	Service Drafter	Sent for Approval
4/26/2011	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for street sweeping along the City's roadway system. To accomplish this mission the Division requires six 3-Wheel Sweepers. These sweepers will replace older units which are beyond their useful service life and will provide for a more reliable fleet to carry out services provided by the Division.

In order to effectively sweep older neighborhoods and the City's downtown the Division requires a sweeper that is capable of making extremely tight turns. Additionally, the Division requires a sweeper capable of unloading its sweepings directly into the bed of a dump truck. The sole sweeper capable of performing both these operations is the 3-wheel Elgin Pelican sweeper offered exclusively in Ohio by Jack Doheny Supplies Ohio, Inc. This was verified in conversations held with representatives of the American Public Works Association and the North American Power Sweeping Association.

The price for the sweepers was negotiated with Jack Doheny Supplies Ohio, Inc. The price for a single unit is $163,601.16 and it is 1% less than the price available off of the state contract STS235Y.

2. CONTRACT COMPLIANCE
Jack Doheny Supplies Ohio, Inc., contract compliance number is 38-3148955 and expires 08/17/12.

3. SOLE SOURCE
Conversations were held with representatives of the American Public Works Association and the North American Power Sweeping Association verifying Elgin Sweepers is the sole manufacturer of a three-wheel, forward high dump, street sweeper. The manufacturer, Elgin, has confirmed that Jack Doheny is the sole supplier for Ohio and Indiana. Due to this, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.07.

4. FISCAL IMPACT
Funding authority for this purchase is budgeted within the 2011 Capital Improvement Budget. This expense can be accommodated by appropriating and transferri...