Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase lumber and wood products with Sutherland Lumber Company of Kansas City. The Department of Finance and Management, Facilities Management Division is the primary user, and various agencies, for lumber and wood products. Plywood, dimensional lumber, panels, and other wood products are used to for repairs, temporary and permanent structures, and securing buildings. The term of the proposed option contract would be approximately two (2) years, expiring September 30, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 23, 2018. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ009953). Two bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Sutherland Lumber Company of Kansas City, CC# 007987, expires February 21, 2019, Lumber and Wood Products UTC, $1.00
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because this contract provides plywood and lumber necessary for safe and efficient operation of City facilities.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropr...
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