Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health, to renew and modify a contract with Netsmart Technologies, Inc., for annual software maintenance and support and hosting services for the Avatar behavioral health and claims billing system. The system was initially purchased by the Columbus Board of Health by authority of ordinance 2078-2005 (EL005861), and last renewed and modified by authority of ordinance 0791-2013, passed April 22, 2013, through purchase orders EL014377 and EL014378. This renewal will provide software maintenance and support for the period April 1, 2014 to March 31, 2015, at a cost of $14,355.60. This renewal will also authorize the second year of a five year hosting services agreement for the period April 1, 2014 to March 31, 2015, at a cost of $15,120.00. The total cost of this term period contract is $29,475.60.
In addition, this legislation will authorize a modification to the contract for Netsmart to provision a hosted version of Avatar in their data center. Funding for the provisioning service was authorized through ordinance 0791-2013, but more funds are needed to provision additional Avatar functions to enable the Health Department to comply with new ICD10 claims billing requirements from the Franklin County ADAMH Board and Ohio Department of Mental Health and Addiction Services. The modification includes an annual fee of $578.04 for ICD10 subscriptions (an ongoing cost) as well as one time professional service fees in the amount of $31,500.00. The total cost of this contract modification is $32,078.04. The new ICD10 claims billing requirements were unknown last year, so the need for this modification was not known when the original agreement for provisioning services was executed. Netsmart is the sole source provider of its software and application hosting services, so it is not possible for the City to obtain th...
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