City of Columbus - File #: 1278-2007

• File #: 1278-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/24/2007
• In control: Administration Committee
• On agenda: 9/10/2007
• Final action: 9/13/2007
• Title: To authorize and direct the Director of the Department of Technology to enter into a contract with Computer Associates International for licenses, maintenance and support of Knowledge Tools associated with the City's Help Desk, for the Department of Technology, Information Services Division, to authorize the expenditure of $29,826.00 from the Information Services Fund, in accordance with the provisions of sole source procurement of the Columbus City Code; and to declare an emergency. ($29,826.00)

Date	Ver.	Action By	Action	Result
9/13/2007	1	CITY CLERK	Attest
9/12/2007	1	MAYOR	Signed
9/10/2007	1	Columbus City Council	Approved	Pass
9/10/2007	1	COUNCIL PRESIDENT	Signed
8/23/2007	1	CITY ATTORNEY	Reviewed and Approved
8/23/2007	1	Technology Drafter	Sent to Clerk's Office for Council
8/22/2007	1	Technology Drafter	Sent for Approval
8/22/2007	1	Auditor Reviewer	Reviewed and Approved
8/22/2007	1	CITY AUDITOR	Reviewed and Approved
8/22/2007	1	Technology Drafter	Sent for Approval
8/21/2007	1	Finance Reviewer	Reviewed and Approved
8/21/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
8/21/2007	1	FINANCE DIRECTOR	Reviewed and Approved
8/9/2007	1	Finance Reviewer	Reviewed and Approved
7/30/2007	1	ODI DIRECTOR	Reviewed and Approved
7/30/2007	1	Technology Drafter	Sent for Approval
7/27/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
7/27/2007	1	Technology Drafter	Sent for Approval
7/25/2007	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to enter into a contract with Computer Associates International, for licenses, maintenance and support of Knowledge Tools associated with the City's Help Desk, to continue the use of a critical business application, implemented upon approval. This application enables the Help Desk to create and maintain a knowledge base that will allow the technicians the ability to resolve system problems experienced throughout the City of Columbus. This ordinance will provide licenses and funding for year one of a three year agreement, ending July 31, 2008.
Because the software program is proprietary to the vendor, the Department of Technology would like to enter into a sole source contract with Computer Associates, International, the sole distributor in this area, in the amount of $29,826.00.
This legislation will allow maintenance, support and related services, from the existing vendor, currently providing critical services associated with the City's Help Desk. Computer Associates International has been the provider for the maintenance and support since the original agreement for this application. DoT has exercised due diligence through a cost analysis research, and has determined that to move away from the current application would be very expensive. Due to the fact that the licensing and software are proprietary, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.07.


FISCAL IMPACT:
The 2007 agreement is being implemented as a three-year agreement, by the Department of Technology, contingent upon approval of funding on an annual basis. The agreement will begin upon approval and will end July 31, 2010, with an initial cost, for the first year, of $29,826.00 and $6,465.00 for each subsequent year. This fiscal year, the services associated with this agreement will cost ...