City of Columbus - File #: 1424-2017

• File #: 1424-2017
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/22/2017
• In control: Technology Committee
• On agenda: 7/17/2017
• Final action: 7/20/2017
• Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to associate all General Budget Reservations resulting from this ordinance with the appropriate existing Universal Term Contracts (UTC's)/Purchase Agreements (PA's) with Advizex Technologies, Network Dynamics, and OnX USA LLC, for the purchase of software licensing, software maintenance and support, and hardware equipment; to authorize the Director of the Department of Technology (DoT) to enter into an agreement with OARnet/OSU, for the purchase of VMWare software licensing, maintenance, and support services; and to authorize the expenditure of $434,600.10 from the Department of Technology, Information Services Division, Capital Improvement Bond Fund. ($434,600.10)

Date	Ver.	Action By	Action	Result
7/20/2017	1	CITY CLERK	Attest
7/20/2017	1	MAYOR	Signed
7/17/2017	1	COUNCIL PRESIDENT	Signed
7/17/2017	1	Columbus City Council	Approved	Pass
7/10/2017	1	Columbus City Council	Read for the First Time

Explanation

BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to associate all General Budget Reservations resulting from this ordinance with the appropriate existing Universal Term Contracts (UTC's)/Purchase Agreements (PA's) with Advizex Technologies (PA001240 - expires 06/30/2018), Network Dynamics, Inc. (PA000220 - expires 06/30/2018), and OnX USA LLC (PA000213 - expires 06/30/2018), for the purchase of software licensing, software maintenance and support, and hardware equipment. The new blade hardware is needed both to replace aging hardware and for planned expansion for critical infrastructure including SAN storage infrastructure expansion hardware. The Network Dynamics Inc. SFP hardware is needed for connectivity from the hardware equipment to the network. The software licenses and support services are needed to upgrade and maintain the new hardware and the planned expansion.

This legislation also authorizes the Director of the Department of Technology (DoT) to enter into an agreement with OARnet/OSU, a non-profit organization, for VMWare software licensing, maintenance, and support services. Through the State of Ohio Virtualization Program, authorized for the city’s use by Ordinance No. 582-87, for VMware software licensing renewal, OARnet offers significant discounts on VMWare that are not available in the marketplace, so it is in the City’s best interests to procure VMWare through OARnet, instead of through another procurement process. The pricing offered to the City reflects the agreed upon public sector discounts available to all participants in the State of Ohio Virtualization Program (see attached OARnet letter).

FISCAL IMPACT:
The Department of Technology (DoT) has a need for hardware, software licenses, and support services. Funding for this project will come from within the Enterprise System Upgrades - Police Infrastructure Project/carryover (Project No#: P470...