Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify and increase a service contract utilized for processing and collecting of Parking violations between Xerox State and Local Solutions, Inc.
The Parking Violations Bureau has contracted out for parking violation processing services since its inception in 1983. Currently Xerox State and Local Solutions, Inc. holds the contract with the City for this service.
Additional funding is required and could not have been foreseen because the current year's ticket issuance far exceeds the previous year's and the collection of past due tickets increased over the previous year's total.
The City is currently under contract with this vendor in the fourth modification of a possible five-one year term extensions. Additional funding in the amount of $20,000.00 from the General Fund and and $60,000 within The Collection Fee Fund will be needed to ensure funding is available until the next extension of the contract.
Cost of this modification was determined through estimates calculated based on current year's information and detail to determine the balance of the contract's needs
2. FISCAL IMPACT
This ordinance authorizes the expenditure of $80,000 within Collection Fee Fund for additional parking violation processing services. General Fund funding is contingent up the passage of Department of Finance and Management legislation for the 3rd quarter transfer.
3. CONTRACT COMPLIANCE
The contract compliance number for Xerox State and Local Solutions, Inc. is 131996647 and expires 3/2/13.
4. EMERGENCY DESIGNATION
Emergency action is requested for this modification so that services for parking violation processing continue without interruption.
Title
To authorize The Director of Public Service to modify and increase the existing contract with Xerox State & Local Solutions, Inc; to authorize the appropriation of funds within Collection Fees Fund; to authorize the expenditur...
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