City of Columbus - File #: 0618-2011

• File #: 0618-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/13/2011
• In control: Finance Committee
• On agenda: 5/9/2011
• Final action: 5/12/2011
• Title: To authorize the Finance and Management Director to enter into a contract with Airgas Great Lakes, Inc for the option to purchase Calibration and EPA Protocol Gases on an as needed basis, to authorize the expenditure of one dollar to establish the contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
5/12/2011	1	CITY CLERK	Attest
5/11/2011	1	MAYOR	Signed
5/9/2011	1	Columbus City Council	Approved	Pass
5/9/2011	1	COUNCIL PRESIDENT	Signed
4/26/2011	1	Auditor Reviewer	Reviewed and Approved
4/26/2011	1	CITY AUDITOR	Reviewed and Approved
4/26/2011	1	Finance Drafter	Sent for Approval
4/26/2011	1	CITY ATTORNEY	Reviewed and Approved
4/26/2011	1	Finance Drafter	Sent to Clerk's Office for Council
4/25/2011	1	ODI DIRECTOR	Reviewed and Approved
4/25/2011	1	Finance Drafter	Sent for Approval
4/22/2011	1	EBOCO Reviewer	Reviewed and Approved
4/21/2011	1	FINANCE DIRECTOR	Reviewed and Approved
4/21/2011	1	Finance Drafter	Sent for Approval
4/20/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
4/20/2011	1	Finance Reviewer	Reviewed and Approved
4/13/2011	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the option to purchase Calibration and EPA Protocol Gases on an as needed basis by various Divisions of the City of Columbus. These Calibration and EPA Protocol Gases are necessary to maintain the operations of various City Divisions to meet regulatory standards and requirements. The term of the proposed option contract would be through November 30, 2012 with the option to renew for one (1) additional year subject to mutual agreement of both parties. The Purchasing Office opened formal bids on April 7, 2011.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003883.) Thirty Eight (38) bids were solicited: Two (2) bids were received. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:

Airgas Great Lakes,Inc. CC#382518089 (expires 8-23-2012)

Total Estimated Annual Expenditure: $15,000.00.

This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed. The current contract expires on 5-31-2011 and the compliance with regulatory standards and requirements may otherwise be affected.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The various Divisions will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize the Finance and Management Director to enter into a contract with Airgas...