Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Winter Wear and Raingear with Grainger for various City agencies. Winter wear and raingear will be purchased to provide employees the necessary apparel for their safety during inclement weather. The term of the proposed option contract would be approximately three (3) years, expiring December 31, 2023, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 8, 2020. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ016521). One (1) bid was received.
The Purchasing Office is recommending award to the responsive, responsible and best bidder as follows:
Grainger, CC# CC007170 expires 3/4/2022, Items 1-5, 7-19, 22-31, 35, in addition to manufacturers and discounts specified, $1.00
Total Estimated Annual Expenditure: $100,000.00, Various City Agencies
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expires December 31, 2020.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purch...
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