City of Columbus - File #: 1513-2006

• File #: 1513-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/28/2006
• In control: Safety Committee
• On agenda: 9/11/2006
• Final action: 9/11/2006
• Title: To authorize and direct the Director of the Department of Finance and Management to establish a purchase order with Software House International on behalf of the Franklin County Municipal Court Clerk for Microsoft Office 2003 software; to authorize the expenditure of $36,410.00 or so much as may be needed from the Clerk's computerization fund; to waive the competitive bidding provisions of the Columbus City Code; and to declare an emergency. ($36,410.00)

Date	Ver.	Action By	Action	Result
9/14/2006	1	CITY CLERK	Attest
9/13/2006	1	MAYOR	Signed
9/11/2006	1	Columbus City Council	Approved	Pass
9/11/2006	1	COUNCIL PRESIDENT PRO-TEM	Signed
9/1/2006	1	ODI DIRECTOR	Reviewed and Approved
9/1/2006	1	MuniCrtClerk Drafter	Sent for Approval
9/1/2006	1	CITY ATTORNEY	Reviewed and Approved
9/1/2006	1	Auditor Reviewer	Reviewed and Approved
9/1/2006	1	CITY AUDITOR	Reviewed and Approved
9/1/2006	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
8/31/2006	1	Finance Reviewer	Reviewed and Approved
8/31/2006	1	FINANCE DIRECTOR	Reviewed and Approved
8/31/2006	1	MuniCrtClerk Drafter	Sent for Approval
8/31/2006	1	EBOCO Reviewer	Sent for Approval
8/30/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
8/29/2006	1	MuniCrtClerk Drafter	Sent for Approval
8/28/2006	1	MuniCrtClerk Drafter	Sent for Approval
8/28/2006	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved

Explanation

Background: This ordinance authorizes and directs the Director of the Department of Finance and Management to establish a purchase order with Software House International on behalf of the Franklin County Municipal Court Clerk for Microsoft Office 2003 software. This software is being acquired through a bid state term contract (0A02011 - Expiration 9/30/2006) that is available for the city's use. As a result, it is requested that the provisions of competitive bidding be waived.

The Franklin County Municipal Court Clerk's case management system, Courtview, employs Corel software to generate forms, reports and other documents. The Clerk has made the decision to begin to convert its case management system forms generator to use Microsoft Word, necessitating the acquisition of Microsoft Office 2003 software for the Franklin County Municipal Court Clerk's office.

This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

Contract Compliance: Software House International CC# 223009648 - Expiration 11/09/2007

Fiscal Impact: Funding for this purchase is available within the Franklin County Municipal Court Clerk's 2006 computer fund budget.

Emergency action is requested to allow the financial transaction to be posted in the city's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.


Title

To authorize and direct the Director of the Department of Finance and Management to establish a purchase order with Software House International on behalf of the Franklin County Municipal Court Clerk for Microsoft Office 2003 software; to authorize the expenditure of $36,410.00 or so much as may be needed from the Clerk's computerization fund; to waive the competitive bidding provisions of the Columb...