City of Columbus - File #: 1664-2007

• File #: 1664-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/11/2007
• In control: Finance & Economic Development Committee
• On agenda: 11/5/2007
• Final action: 11/8/2007
• Title: To authorize and direct the Finance & Management Director to enter into six (6) contracts for the option to obtain Water Meters and Appurtenances with Badger Meter, Inc., Elster AMCO Water Inc., Hersey Meters Company, H.D. Supply Waterworks Ltd., Metron Farnier, LLC., and Ferguson Enterprises, Inc., to authorize the expenditure of $6.00 to establish the contracts from the Universal Term Contract Fund, and to declare an emergency. ($6.00).

Date	Ver.	Action By	Action	Result
11/8/2007	1	CITY CLERK	Attest
11/7/2007	1	MAYOR	Signed
11/5/2007	1	Columbus City Council	Approved
11/5/2007	1	COUNCIL PRESIDENT	Signed
10/22/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/19/2007	1	City Clerk's Office	Sent back for Clarification/Correction
10/15/2007	1	ODI DIRECTOR	Reviewed and Approved
10/15/2007	1	Finance - Purchasing Drafter	Sent for Approval
10/15/2007	1	Auditor Reviewer	Reviewed and Approved
10/15/2007	1	CITY AUDITOR	Reviewed and Approved
10/15/2007	1	Finance - Purchasing Drafter	Sent for Approval
10/15/2007	1	CITY ATTORNEY	Reviewed and Approved
10/15/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/12/2007	1	Finance - Purchasing Drafter	Sent for Approval
10/12/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/12/2007	1	Finance - Purchasing Drafter	Sent for Approval
10/12/2007	1	EBOCO Reviewer	Reviewed and Approved
10/11/2007	1	Finance - Purchasing Drafter	Sent for Approval
10/11/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved

Explanation

BACKGROUND: For the option to establish six (6) UTC contracts for Water Meters and Appurtenances for the Division of Power and Water. The term of the proposed option contracts would be one (1) year, expiring December 31, 2008, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 2, 2007.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002524. Nineteen (19) bids were solicited: (F1:0, M1A: 0, MBR:0). 6 bids were received: (REG-6). Award is being recommended to the lowest bidders for all items except for 4 items for which production will be discontinued in 2008 and replacement for warranty failures will not be available. For those 4 items, the next low bidder, Badger Meter, Inc., is recommended. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:

Badger Meter, Inc., REG, CC# 39-0143280, expires 2/9/09, $1.00. Award for Items 1, 1A, 2, 3, 4, 4A, 7, 14, 15, 16, 17, 18, 19, 21, 36, 37, 38, 39, 40, 41, 42, 43 and 61.
Elster AMCO Water Inc., REG, CC# 59-1212543, expires 8/1/09, $1.00. Award for Items 5, 6, 44, and 63.
Hersey Meters Company, REG, CC# 37-1388051, expires 2/9/09, $1,00. Award for Items 8, 9, 10, 11, 12, 13, 20, 26, 27, 45, 46, 47, 48, 49, 50, 51, 52, 53, 54, 55, 56, 57, 58, 59, 60 and 62.
H.D. Supply Waterworks Ltd., REG, CC# 03-0550887, expires 1/17/09, $1.00. Award for Item 64.
Metron Farnier, LLC., REG, CC# 84-1328980, expires 7/23/09, $1.00. Award for Items 22, 23, 24 & 25.
Ferguson Enterprises, Inc., REG, CC# 54-1211771, expires 8/9/08, $1,00. Award for Items 28, 29, 30, 31, 32, 33 and 34.

Total Estimated Annual Expenditure: $2,500,000.00.

The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved F...