Explanation
BACKGROUND: The Department of Public Safety, Division of Police, upgraded its existing Automated Fingerprint Identification System (AFIS) in 2005. The Division of Police uses this technology for fingerprint identification. In 2008, the Division of Police entered into a maintenance contract (EL007917), including the option to renew for four additional, one year terms. In 2013, a new contract with the existing vendor was entered into, EL014323, and made effective on April 22, 2013 by ordinance 0807-2013. The terms of contract EL014323 provided the option to renew the contract for three (3) additional one (1) year terms. This ordinance is requesting to enter into the third (3) renewal of the possible (3) three. This contract will only be for a nine (9) month period from March to September 2016 due to a new system being installed at the end of the (9) month period. A total of $439,793.00 is needed to cover the cost of maintenance and will be funded from the General Fund.
Bid Information: Ordinance 0807-2013 was authorized in accordance with the Sole Source provision of the Columbus City Code, due to the proprietary nature of AFIS technology and the prohibitive cost of conversion to a different system mandated the maintenance contract be purchased from the sole source provider, Morpho Trak, Inc.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 33-0154789 expires on 1/30/2017.
Emergency Designation: Emergency legislation is necessary so that Police may continue to check fingerprints utilizing the existing technology and contractor.
FISCAL IMPACT: This ordinance authorizes the transfer and expenditure of $439,793.00 within the Division of Police's General Fund budget for the third renewal contract with Morpho Trak for maintenance of the Automated Fingerprint I...
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