City of Columbus - File #: 2171-2006

• File #: 2171-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/20/2006
• In control: Safety Committee
• On agenda: 12/4/2006
• Final action: 12/7/2006
• Title: To authorize and direct the Finance and Management Director to enter into one (1) UTC contract for the option to purchase Unmarked Vehicles with Graham Ford Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing/UTC Contract Operation Fund, and to declare an emergency ($1.00).

Date	Ver.	Action By	Action	Result
12/7/2006	1	CITY CLERK	Attest
12/6/2006	1	MAYOR	Signed
12/4/2006	1	Columbus City Council	Approved	Pass
12/4/2006	1	COUNCIL PRESIDENT	Signed
11/21/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/21/2006	1	EBOCO Reviewer	Reviewed and Approved
11/21/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/21/2006	1	ODI DIRECTOR	Reviewed and Approved
11/21/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/21/2006	1	Auditor Reviewer	Reviewed and Approved
11/21/2006	1	CITY AUDITOR	Reviewed and Approved
11/21/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/21/2006	1	CITY ATTORNEY	Reviewed and Approved
11/21/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/21/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/21/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
11/20/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/20/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Unmarked Vehicles for the Division of Police. The term of the proposed option contract will be one (1) year. Contract is through December 31, 2007. The Purchasing Office opened formal bids on November 16, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002227 GRW) Eleven (MAJ:11, MBE:0, FBE:0) bids were solicited; Three (3) (MAJ:3) bids were received.

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:

Graham Ford, Inc. MAJ, CC#340901877 (expires 05/17/2008).
Total Estimated Annual Expenditure: $100,00.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Division of Police will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance and Management Director to enter into one (1) UTC contract for the option to purchase Unmarked Vehicles with Graham Ford Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing/UTC Contract Operation Fund, and to declare an emergency ($1.00).


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on November 16, 2006 and selected the lowest, responsive, responsible and best bid; and

WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic d...