City of Columbus - File #: 1509-2007

• File #: 1509-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/14/2007
• In control: Utilities Committee
• On agenda: 10/22/2007
• Final action: 10/25/2007
• Title: To authorize the Director of Public Utilities to modify the professional engineering services contract with R.W. Armstrong & Associates, Inc., for the Downtown Combined Area System Renovations Phase 1; to authorize the transfer and appropriation of $21,211.60 from the Sanitary Sewer Reserve Fund; and to authorize the expenditure of $21,211.60 within the Voted Sanitary Sewer Bond Fund for the Division of Sewerage and Drainage. ($21,211.60)

Date	Ver.	Action By	Action	Result
10/25/2007	1	CITY CLERK	Attest
10/23/2007	1	MAYOR	Signed
10/22/2007	1	Columbus City Council	Approved	Pass
10/22/2007	1	COUNCIL PRESIDENT	Signed
10/15/2007	1	Columbus City Council	Read for the First Time
9/28/2007	1	Utilities Drafter	Sent for Approval
9/28/2007	1	CITY AUDITOR	Reviewed and Approved
9/28/2007	1	CITY AUDITOR	Reviewed and Approved
9/28/2007	1	Utilities Drafter	Sent for Approval
9/28/2007	1	CITY ATTORNEY	Reviewed and Approved
9/28/2007	1	Utilities Drafter	Sent to Clerk's Office for Council
9/27/2007	1	FINANCE DIRECTOR	Reviewed and Approved
9/26/2007	1	Finance Reviewer	Reviewed and Approved
9/25/2007	1	Finance Reviewer	Reviewed and Approved
9/21/2007	1	Utilities Drafter	Sent for Approval
9/20/2007	1	ODI DIRECTOR	Reviewed and Approved
9/19/2007	1	Utilities Drafter	Sent for Approval
9/19/2007	1	EBOCO Reviewer	Sent for Approval
9/18/2007	1	Utilities Reviewer	Reviewed and Approved
9/18/2007	1	Utilities Reviewer	Sent for Approval
9/18/2007	1	UTILITIES DIRECTOR	Reviewed and Approved
9/18/2007	1	Utilities Drafter	Sent for Approval
9/18/2007	1	EBOCO Reviewer	Reviewed and Disapproved
9/14/2007	1	Utilities Drafter	Sent for Approval
9/14/2007	1	Utilities Drafter	Sent for Approval

Explanation
1. BACKGROUND:
A. Need: This legislation authorizes the Director of Public Utilities to modify the professional engineering services contract with R.W. Armstrong & Associates, Inc. in connection with the Downtown Combined Area System Renovations Phase 1. (See Attached Map)

Additional work was needed to complete required investigations and develop plans compared to the amount originally identified in the negotiated scope of services. Additional coordination meetings and conference calls with the other design consultant's to produce a standard design letter report and develop a combined plan set exceeded the original estimated contract amounts. Additional effort was also required to conduct more detailed investigations of service complaints, tap permits, flow monitor data and hydraulic model results in order to justify the weir height recommended in the design letter report. The combined plan set development included additional submittals of draft and revised plan sets for PTI approval. Additional work was also performed with the rejection of the sole bidders contract proposal and re-bid of the project.

The funding needed for this contract modification is being offset by the project savings that were secured as a result of rebidding the construction contract services. In July, the Division received only one bid for the construction contract services. The Division, in cooperation with the Ohio EPA, extended the contract duration period from 90 days to 180 days, and rebid these services in August. The City saved $178,750.00, through these efforts, which is more than the $103,537.07 cost of the four professional engineering services contract modifications required for these weir infrastructure projects.

B. Contract Compliance No.: 35-1062227 (Expires 09/19/2009)

2. FISCAL IMPACT:
This ordinance also authorizes the transfer and appropriation of funds from the Sanitary Sewer Reserve Fund for this expenditure. Monies for this modifi...