Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Complete Clearing, Inc. for the Upground Reservoir Tree Removal Project in the amount of $83,265.00; to transfer $83,265.00 from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund; and to amend the 2008 Capital Improvements Budget.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened five bids on September 10, 2008. Bids were received from: Complete Clearing, Inc. - $82,320.00; Beltwood Processing, Inc. dba Clear Cut Tree Co. - $83,265.00; Vermilion Tree and Landscaping Services, Inc. - $84,420.00; Stover and Turner Excavating, Inc. - $89,250.00; and Homer Tree Service - $123,900.00.
The low bid at opening was Complete Clearing, Inc. with an amount of $82,320.00. A correction in the Extended Item Total Price for item number three was needed based on the estimated quantity of two trees instead of one, resulting in a corrected bid amount of $83,265.00. Bid specifications state that the City will verify that the total price and the individual unit and/or lump sum prices correspond. If there is a discrepancy, the unit and/or lump sum shall govern. This correction made the first and second lowest bidders' total equal.
The bids have been reviewed for conformance with City requirements and Beltwood Processing, Inc. dba Clear Cut Tree Company, the apparent second lowest bidder, did not provide a valid contract compliance number, per Mandatory Factor, M-6 Contract Compliance, of the Qualifications and Resources Factors Proposed for This Project. It was confirmed with the Equal Business Opportunity Commission Office that this vendor is inactive, and that 60 days prior to expiration, they received e-mail notification advising them they needed to rectify their Contract Compliance status.
Therefore, Beltwood Processing, Inc. dba Clear Cut Tree Company has been deemed non...
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