City of Columbus - File #: 0917-2010

• File #: 0917-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/11/2010
• In control: Finance & Economic Development Committee
• On agenda: 7/19/2010
• Final action: 7/21/2010
• Title: To authorize the Finance and Management Director to extend a contract on behalf of the Office of Construction Management with Physical Planning Technologies, Ltd. for server hosting and software support for a Comprehensive Municipal Planning and Asset Management System; and to authorize the expenditure of $50,400.00 from the General Fund. ($50,400.00)

Date	Ver.	Action By	Action	Result
7/21/2010	1	MAYOR	Signed
7/21/2010	1	CITY CLERK	Attest
7/19/2010	1	Columbus City Council	Approved	Pass
7/19/2010	1	COUNCIL PRESIDENT	Signed
7/12/2010	1	Columbus City Council	Read for the First Time
6/24/2010	1	CITY ATTORNEY	Reviewed and Approved
6/24/2010	1	Finance Drafter	Sent to Clerk's Office for Council
6/23/2010	1	EBOCO Reviewer	Sent for Approval
6/23/2010	1	ODI DIRECTOR	Reviewed and Approved
6/23/2010	1	Finance Drafter	Sent for Approval
6/18/2010	1	CITY AUDITOR	Reviewed and Approved
6/18/2010	1	Finance Drafter	Sent for Approval
6/17/2010	1	Finance Drafter	Sent for Approval
6/17/2010	1	CITY AUDITOR	Reviewed and Approved
6/16/2010	1	FINANCE DIRECTOR	Reviewed and Approved
6/15/2010	1	Finance Reviewer	Reviewed and Approved
6/14/2010	1	Finance Reviewer	Reviewed and Approved
6/14/2010	1	Finance Reviewer	Reviewed and Approved
6/14/2010	1	Finance Reviewer	Reviewed and Approved
6/11/2010	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to extend a contract on behalf of the Office of Construction Management with Physical Planning Technologies, Ltd. for server hosting and annual software support and updating for a Comprehensive Municipal Capital Planning and Asset Management System. The original contract was authorized in the amount of $497,113 by Ordinance No. 0603-2005, passed July 20, 2005. At that time, formal proposals were solicited in the City Bulletin and the vendor was selected through this process.

The vendor has provided a software application for a Capital Planning Management System, as well as training and software. It has been extended five times, the last of which was authorized by Ordinance No. 0894-2009, passed July 6, 2009, in the amount of $50,400. These modifications provided for server hosting and software support, respectively. The modification authorized by this ordinance will extend the server hosting and software support for an additional year (9/1/2010 to 8/31/2011). It will be impractical to bid these services, as no other company can provide server hosting and software support for Capital Planning Solutions products.

Fiscal Impact: The amount of this budgeted modification is $50,400. The contract was originally authorized by Ordinance No. 0603-2005 and last modified by Ordinance No. 0849-2008, in the amount of $50,400. Upon passage of this ordinance, the total five-year cost of this contract will be $756,783.

Physical Planning Technologies, Ltd. Contract Compliance No. 98-0400011, expiration date June 1, 2012

Title

To authorize the Finance and Management Director to extend a contract on behalf of the Office of Construction Management with Physical Planning Technologies, Ltd. for server hosting and software support for a Comprehensive Municipal Planning and Asset Management System; and to authorize the expenditure of $50,400.00 from the General Fund. ($50...