City of Columbus - File #: 0374-2004

• File #: 0374-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/12/2004
• In control: Administration Committee
• On agenda: 3/29/2004
• Final action: 4/1/2004
• Title: To authorize the Director of the Department of Technology, on behalf of the Columbus Health Department, to modify and extend a contract, for maintenance and support services provided by CareCentric, Inc.; to authorize the expenditure of $24,370.12 from the Department of Technology, internal service fund; and to declare an emergency ($24,370.12)

Date	Ver.	Action By	Action	Result
4/1/2004	1	CITY CLERK	Attest
3/31/2004	1	MAYOR	Signed
3/29/2004	1	Columbus City Council	Approved	Pass
3/29/2004	1	COUNCIL PRESIDENT	Signed
3/12/2004	1	CITY ATTORNEY	Reviewed and Approved
3/12/2004	1	Technology Drafter	Sent to Clerk's Office for Council
3/11/2004	1	Finance Reviewer	Reviewed and Approved
3/11/2004	1	FINANCE DIRECTOR	Reviewed and Approved
3/11/2004	1	Technology Drafter	Sent for Approval
3/11/2004	1	Auditor Reviewer	Reviewed and Approved
3/11/2004	1	Technology Drafter	Sent for Approval
3/9/2004	1	Technology Drafter	Sent for Approval
3/5/2004	1	EBOCO Reviewer	Sent for Approval
3/5/2004	1	ODI DIRECTOR	Reviewed and Approved
3/3/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
3/3/2004	1	Technology Drafter	Sent for Approval
3/3/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
3/3/2004	1	Technology Drafter	Sent for Approval
3/2/2004	1	Technology Drafter	Sent for Approval
2/17/2004	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Technology, on behalf of the Columbus Health Department, to modify and extend contract CT-20021, for software maintenance for the MestaMed software product provided by CareCentric, Inc. MestaMed is a critical application that is owned and copyrighted by CareCentric, Inc. It is an application that manages billing, accounts receivable, information required to maintain a Joint Committee on Accreditation of Healthcare Organizations (JCAHO) certification and medical tracking information required by the State of Ohio, Medicaid and Medicare programs. This system provides critical business administration patient care information and support for the Home Care Program, MCH Home Visiting, and other clinical programs at the Columbus Health Department. Services provided under this agreement include: telephone and email support, software maintenance, updates and enhancements. This software maintenance ensures the preservation of public health, peace, safety, and welfare of Columbus citizens, and is vital to the daily operations of the Columbus Health Department. Without the services provided by CareCentric Inc., the Health Department will lose support from the MestaMed application, thus eliminating the ability of the Health Department to manage account receivables for the Home Care Program, MCH Home Visiting and other clinical programs. While at the same time, the loss will eliminate the ability to maintain accurate medical record information and cause the loss of JCAHO certification. This contract modification and extension, in the amount of $24,370.12, will continue to enforce terms and conditions provided under CT-20021 from March 1, 2004 through February 28, 2005.


Emergency: There is an immediate need to modify and extend contract CT-20021 for maintenance and support with CareCentric, Inc., which is due to expire on February 29, 2004, to maintain on-going support with...