Explanation
BACKGROUND: This ordinance authorizes the Executive Director of the Civil Service Commission to establish a contract with Ohio Business Systems, Inc., for the purchase of Cost-Per-Copy repair and maintenance service for a RICOH MP5055SP Printer/Scanner/Copier System, Serial No. C330R500200.
BID INFORMATION: The Civil Service Commission solicited informal bids due on June 15, 2026, for the subject services and supplies in accordance with the provisions of Section 329.19 (d)(2) (RFQ032990). 153 vendors were solicited. One (1) bid was received by the due date and opened on June 17, 2026. The sole bidder was Ohio Business Systems, Inc. (MAJ). The bid was received, reviewed, and determined to be a responsive and responsible bid and it was decided to be in the best interest of the City to enter into contract with Ohio Business Systems, Inc.
This contract will be for a period of one (1) year from the date of execution by the City of Columbus, with yearly renewal options for two (2) additional years, on a year-to-year basis based on funding availability, mutual agreement by both parties, approval by ordinance of Columbus City Council, and the appropriation and certification of funds by the City Auditor. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
FISCAL IMPACT: A total of $207.80 is requested and budgeted for this expenditure within the Civil Service Commission General Fund Operating Budget
$18.35 has been spent to date in 2026
$63.08 was spent in 2025
$71.60 was spent in 2024.
SUPPLIER: Ohio Business Systems, Inc. (Vendor #004342) MAJ expires 1/27/2027
The company is not debarred according to the Excluded Party Listing of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
EMERGENCY DESIGNATION: The Civil Service Commission respectfully requests this le...
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