Explanation
BACKGROUND: For the option to purchase Sanitary Paper Products. The contracts will provide for the option to purchase paper towels, toilet tissues, paper wipes, and like items for use in City facilities. The term of the proposed option contracts is two (2) years; through October 30, 2012. The contracts may be extended for two (2) additional years, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on May 20, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA003566; 65 bids were solicited (MBE:2; FBE:1); Six (6) bids were received (MBE: 0; FBE: 0). This bid seeks 100% recycled paper content for Sanitary Paper Products (toilet tissues, paper towels, and facial tissue) to meet the City's Environmental Code.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:
Acorn Distributors: CC# 351386869 (Expires: 9/5/2011)
First Systems, Inc.: CC# 311638372 (Expires: 5/21/2012)
Joshen Paper & Packaging: CC# 341586752 (Expires: 2/24/2012)
Net Pac International, LLC.: CC# 770710916 (Expires: 5/19/2012)
Total Estimated Annual Expenditure: $170,000.00
The companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
The following suppliers were deemed non-responsive:
Net Pac International LLC, Inc. was low bidder on item# 6 and 9. However, they quoted an alternate paper towel which did not contain the required recycled material content for specified product.
Joshen Paper & Packaging was low bidder on item# 20. However, they quoted an alternate dispenser made of ABS plastic which did not meet product specifications.
Grainger was deemed non-responsive to Section 5.1 - Delivery, as they could not comply with delivery requirements.
This ordinance is being submitted as an emerge...
Click here for full text