City of Columbus - File #: 1455-2008

• File #: 1455-2008
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 9/8/2008
• In control: Safety Committee
• On agenda: 10/20/2008
• Final action: 10/22/2008
• Title: To authorize and direct the Finance and Management Director to enter into contract with AeroComputers, Inc., for the purchase of two (2) LE-5000 tactical mapping system upgrades in accordance with the provisions of sole source procurement; and to authorize the expenditure of $75,772.00 from the Law Enforcement Contraband Seizure Fund. ($75,772.00)

Date	Ver.	Action By	Action	Result
10/22/2008	2	CITY CLERK	Attest
10/21/2008	2	MAYOR	Signed
10/20/2008	1	Columbus City Council	Amended as submitted to the Clerk	Pass
10/20/2008	2	Columbus City Council	Approved as Amended	Pass
10/20/2008	2	COUNCIL PRESIDENT	Signed
10/6/2008	1	Columbus City Council	Read for the First Time
9/26/2008	1	Auditor Reviewer	Reviewed and Approved
9/26/2008	1	CITY AUDITOR	Reviewed and Approved
9/26/2008	1	Safety Reviewer	Reviewed and Approved
9/26/2008	1	CITY ATTORNEY	Reviewed and Approved
9/26/2008	1	Safety Drafter	Sent to Clerk's Office for Council
9/25/2008	1	EBOCO Reviewer	Sent for Approval
9/25/2008	1	ODI DIRECTOR	Reviewed and Approved
9/25/2008	1	Safety Drafter	Sent for Approval
9/24/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/24/2008	1	FINANCE DIRECTOR	Reviewed and Approved
9/24/2008	1	Safety Drafter	Sent for Approval
9/19/2008	1	Finance Reviewer	Sent for Approval
9/18/2008	1	SAFETY DIRECTOR	Reviewed and Approved
9/18/2008	1	Finance Reviewer	Reviewed and Approved
9/18/2008	1	Finance Reviewer	Reviewed and Approved
9/16/2008	1	Safety Reviewer	Reviewed and Approved
9/8/2008	1	Safety Drafter	Sent for Approval
9/8/2008	1	Safety Reviewer	Reviewed and Approved
9/8/2008	1	Safety Reviewer	Reviewed and Approved

Explanation

Background: In 2006, the Division of Police Helicopter Unit was granted funding through Franklin County Office of Homeland Security and Justice Programs for the purchase of a newer, tactical mapping system (ORD 0029-2006). The City of Columbus and Franklin County entered into an Intergovernmental Agreement to enable this type of purchase (ORD 1917-2005). The current mapping system was originally purchased to replace an outdated mapping system, due to growth in city size and population. The current mapping system operates off of satellite GPS for the entire State of Ohio, allowing the airman to plot exact address or cross-street heading, direction of travel, travel time, and provides area landmarks. Due to rapid developments in mapping technology, the six (6) LE-3000 systems purchased from AeroComputers, Inc., in 2006 are no longer in production. Consequently, the Division of Police seeks to purchase upgrades for each of the current LE-3000 systems. The Division needs to make this system upgrade prior to the expiration of equipment life cycle/serviceability, beginning with the purchase of two (2) LE-5000 system upgrades in 2008. Additionally, the LE-5000 upgrade includes a faster processor, and will allow Sprint modem access to PatrolView and other web based Division applications and operating systems, without requiring CAD or other Division software installation. This upgrade will provide the Helicopter Unit with current, serviceable systems, which will ultimately decrease the City's response time to pending citizen service calls.

Bid Information: AeroComputers, Inc. has agreed to hold June 2008 pricing, per Quote 1975 2170, received on 8/26/2008. This tactical mapping system is proprietary; therefore, this purchase will be made in accordance with sole source procurement.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of ...