Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology, on behalf of the Department of Building and Zoning Services, to modify and extend an existing contract (EL005387, authorized by ordinance 1323-2006 on July 24, 2006) with Accela, Inc. to enhance the Accela computer system. This contract was last extended and modified by authority of ordinance 1428-2010, passed November 15, 2010, authorizing the expenditure of unspent balances on open purchase orders through December 31, 2011 to complete enhancements to Accela reporting and on-line payments. This ordinance will authorize the expenditure of up to $271,033.50 from Department of Technology capital funds to complete the Accela Automation Optimization Statement of Work; and extend the contract through December 31, 2012. All other terms and conditions of the existing contract will remain the same.
The Accela Automation Optimization Statement of Work includes the following deliverables. The first will migrate the Accela system to a virtual server, a more efficient technology platform. The second will integrate the Accela system with the Bentley document management platform, enabling Building and Zoning Services staff to conduct their work more efficiently. The third will optimize the GIS technology utilized by Accela, enabling improved information delivery from the Accela system. The fourth will implement enhancements to Accela Citizen Access, enabling the public to apply for certain types of permits and schedule building inspections on-line. The fifth will update and modify the fee schedule, ensuring proper payments. The sixth will update intake processes within the Accela system, enabling streamlined service to the public. The final deliverable will provide training to City staff responsible for managing the Accela application, improving their capacity to manage the Accela system and adjust it to accommodate changing business requirements.
The estimated c...
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