City of Columbus - File #: 0339-2011

• File #: 0339-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/22/2011
• In control: Administration Committee
• On agenda: 4/4/2011
• Final action: 4/7/2011
• Title: To authorize the Director of the Department of Technology to renew a contract with Emerson Network Power, Liebert Services, Inc. for annual maintenance and related services associated with the batteries Uninterrupted Power Supply (UPS) systems; in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $51,162.00 from the Department of Technology Information Services Fund; and to declare an emergency. ($51,162.00)

Date	Ver.	Action By	Action	Result
4/7/2011	1	CITY CLERK	Attest
4/6/2011	1	MAYOR	Signed
4/4/2011	1	Columbus City Council	Approved	Pass
4/4/2011	1	COUNCIL PRESIDENT	Signed
3/9/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/9/2011	1	Technology Drafter	Sent for Approval
3/9/2011	1	Auditor Reviewer	Reviewed and Approved
3/9/2011	1	CITY AUDITOR	Reviewed and Approved
3/9/2011	1	Technology Drafter	Sent for Approval
3/9/2011	1	CITY ATTORNEY	Reviewed and Approved
3/9/2011	1	Technology Drafter	Sent to Clerk's Office for Council
3/8/2011	1	Finance Reviewer	Reviewed and Approved
3/8/2011	1	Finance Reviewer	Reviewed and Approved
3/8/2011	1	Finance Reviewer	Sent for Approval
3/8/2011	1	Finance Reviewer	Reviewed and Approved
3/7/2011	1	ODI DIRECTOR	Reviewed and Approved
3/7/2011	1	Technology Drafter	Sent for Approval
3/5/2011	1	EBOCO Reviewer	Sent for Approval
3/4/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
3/4/2011	1	Technology Drafter	Sent for Approval
3/1/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
The Department of Technology has a need to renew a contract with Emerson Network Power, Liebert Services, Inc., formerly known as Liebert Global Services, established by Ordinance No. 1160-2006, for annual maintenance and related services associated with the Uninterrupted Power Supply (UPS) systems, utilized by the Department of Technology. This contract covers services for computer and data centers at three separate locations, and allows for continuous operations when power fluctuations and failures occur. The original contract provided language that allows for modifications and renewals for additional coverage periods at the end of each year's coverage period, contingent upon the express written approval of all parties and the City's appropriation and authorization of funds. Approval of this ordinance will make provisions for a annual maintenance service agreement, with a total cost of $51,162.00. This amount is for all three locations with a coverage period of 4/19/2011 through 4/18/2012.

Liebert Sevices, the service division of Emerson Network Power, is the only factory authorized service provider for the UPS equipment used at the City's data centers. As such, approval of this ordinance will allow the agreement with Emerson Network Power to be established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.

FISCAL IMPACT:
For fiscal years 2009 and 2010, the amounts of $58,221.89 and $56,923.00, respectively were expended for maintenance support and related services with Emerson Network Power, Liebert Services, Inc., formerly known as Liebert Global Services, for the batteries UPS system. The funding for this renewal is available within the Department of Technology's Information Services Fund 2011 budget. The 2011 annual maintenance total cost of $51,162.00 will provide annual coverage for three locations, which will bring the annual maintenance contract aggregate total to $267,...