City of Columbus - File #: 1729-2004

• File #: 1729-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/22/2004
• In control: Administration Committee
• On agenda: 10/18/2004
• Final action: 10/20/2004
• Title: To authorize and direct the Finance Director to modify past, present and future purchase orders with U.S. Traffic Corporation and to declare an emergency.

Date	Ver.	Action By	Action	Result
10/20/2004	1	CITY CLERK	Attest
10/19/2004	1	MAYOR	Signed
10/18/2004	1	Columbus City Council	Approved	Pass
10/18/2004	1	COUNCIL PRESIDENT	Signed
10/7/2004	1	CITY ATTORNEY	Reviewed and Approved
10/7/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/6/2004	1	ODI DIRECTOR	Reviewed and Approved
10/6/2004	1	Finance - Purchasing Drafter	Sent for Approval
10/4/2004	1	EBOCO Reviewer	Reviewed and Approved
9/29/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
9/23/2004	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: To change the company name and Federal Identification number for contract number FL001804 for the purchase of LED Traffic Signals for the Purchasing Office. This ordinance authorizes the assignment of all past, present and future business done by the City of Columbus with U.S. Traffic Corporation. FID 954678948 to Peek Traffic Corporation Signal Division FID 203048594.

1. Amount of additional funds: No additional funds are necessary to modify the option contract. The estimated annual usage on this contract is less than $13,000.
2. Reason additional needs were not foreseen: The current supplier changed production and manufacturing from one facility to another of its facilities at a different location. Both facilities are part of Quixote Traffic Corporation.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated through rebidding at this time.
4. How cost was determined: Terms and conditions are in accordance with the original agreement.

FISCAL IMPACT: No additional is required to modify the option contract. Each agency must set aside their own funding for their estimated expenditures.

This company is not listed o the Auditor of State Findings for Recovery Database. This company is not listed on the Federal Excluded Parties Listing.

In order to maintain an uninterrupted of services to City agencies using this Universal Term Contract, this ordinance is being submitted as an emergency.

Title

To authorize and direct the Finance Director to modify past, present and future purchase orders with U.S. Traffic Corporation and to declare an emergency.

Body

WHEREAS, the Finance/Purchasing Office established the contract with U.S. Traffic Corporation for the option to purchase LED Traffic Signals; and

WHEREAS, U.S. Traffic Corporation in Santa Fe Springs, California moved its manufacturing and pr...