Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Folding Tables, Chairs & Carts with Mity Lite Inc. The Department of Recreation and Parks is the primary user. Folding tables, chairs, and carts are used to accommodate furniture needs at recreation centers, meetings, events, and various city locations. The term of the proposed option contract would be approximately two years, expiring March 31, 2027, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 6, 2025. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ029580). Two bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Mity Lite Inc., CC# (CC-010614) expires 4/9/2027, Items 1, 3-12, 14, and 16-26, $1.00
Total Estimated Annual Expenditure: $40,000.00, Department of Recreation and Parks, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the contract expired on April 30, 2025, and folding tables, chairs, and carts are needed for summertime events and meetings held within the facilities of the Department of Recreation and Parks.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264. City Agencies will be required to obtain a...
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