City of Columbus - File #: 0746-2011

• File #: 0746-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/6/2011
• In control: Public Utilities Committee
• On agenda: 6/13/2011
• Final action: 6/15/2011
• Title: To authorize the Director of Public Utilities to enter into a planned modification of the Janitorial Services contract with Mid-American Cleaning Contractors, for the Division of Power and Water, to authorize the expenditure of $30,000.00 from Water Systems Operating Fund. ($30,000.00)

Date	Ver.	Action By	Action	Result
6/15/2011	1	MAYOR	Signed
6/15/2011	1	CITY CLERK	Attest
6/13/2011	1	Columbus City Council	Approved	Pass
6/13/2011	1	COUNCIL PRESIDENT	Signed
6/6/2011	1	Columbus City Council	Read for the First Time
5/23/2011	1	Utilities Drafter	Sent for Approval
5/23/2011	1	CITY ATTORNEY	Reviewed and Approved
5/23/2011	1	Utilities Drafter	Sent to Clerk's Office for Council
5/20/2011	1	Utilities Drafter	Sent for Approval
5/20/2011	1	Auditor Reviewer	Reviewed and Approved
5/20/2011	1	CITY AUDITOR	Reviewed and Approved
5/19/2011	1	Finance Reviewer	Reviewed and Approved
5/19/2011	1	FINANCE DIRECTOR	Reviewed and Approved
5/18/2011	1	Finance Reviewer	Reviewed and Approved
5/17/2011	1	Utilities Drafter	Sent for Approval
5/17/2011	1	Finance Reviewer	Reviewed and Approved
5/16/2011	1	ODI DIRECTOR	Reviewed and Approved
5/12/2011	1	UTILITIES DIRECTOR	Reviewed and Approved
5/12/2011	1	Utilities Drafter	Sent for Approval
5/12/2011	1	EBOCO Reviewer	Sent for Approval
5/9/2011	1	Utilities Reviewer	Sent for Approval
5/6/2011	1	Utilities Drafter	Sent for Approval
5/6/2011	1	Utilities Drafter	Sent for Approval
5/6/2011	1	Utilities Reviewer	Reviewed and Approved
5/6/2011	1	Utilities Drafter	Sent for Approval

Explanation

The Department of Public Utilities entered into a contract with Mid-American Cleaning Contractors for the Janitorial Services. This contract was the result of a Director's bid received on February 20, 2008 (SA002797). Mid-American Cleaning Contractors was the lowest, responsive, responsible bidder and met all requirements of the specifications. The contract terms comply with the responsible wage provisions of Columbus City Code. The original contract was for a period of one year with an option for two one year extensions. The Division is pleased with their performance and requests approval to modify the original contract to add additional funds in the total amount of $30,000.00.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

Contract Compliance: 341673766, expires December 08, 2012
Mid-American Cleaning Contractors does not hold MBE/FBE status.

1. Total amount of modification No. 3 is ADD $30,000.00. Total contract amount including this modification is $1,067,222.15. The modification represents funding added during the contract period for costs related to the services provided. The need for increased funding is to cover anticipated contract billings during the contract period.

2. The need for additional funds was known at the time of the initial contract, as this is an annual expenditure. This legislation is to encumber the funds budgeted for fiscal year 2011 for the Division of Power and Water.

3. Work under this modification is a continuation of services included in the scope of the original bid contract.

4. The cost, terms and conditions are in accordance with the original agreement.

FISCAL IMPACT: The Divisions of Power and Water allocated $297,000.00 for these services in the 2010 budget. This ordinance is contingent on the passage...