City of Columbus - File #: 0539-2010

• File #: 0539-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/24/2010
• In control: Administration Committee
• On agenda: 6/21/2010
• Final action: 6/23/2010
• Title: To authorize the Director of Finance and Management, for the Department of Technology, on behalf of the Department of Public Utilities (DPU), to establish a purchase order with DLT Solutions, Inc. from a State Term Contract, for the purchase of Autodesk product licensing, software, maintenance and support services; and to authorize the expenditure of $63,089.65 from the Information Services Fund; and to declare an emergency. ($63,089.65)

Date	Ver.	Action By	Action	Result
6/23/2010	1	CITY CLERK	Attest
6/22/2010	1	MAYOR	Signed
6/21/2010	1	Columbus City Council	Approved	Pass
6/21/2010	1	COUNCIL PRESIDENT PRO-TEM	Signed
6/7/2010	1	CITY ATTORNEY	Reviewed and Approved
6/7/2010	1	Technology Drafter	Sent to Clerk's Office for Council
6/4/2010	1	FINANCE DIRECTOR	Reviewed and Approved
6/4/2010	1	Technology Drafter	Sent for Approval
6/4/2010	1	Auditor Reviewer	Reviewed and Approved
6/4/2010	1	CITY AUDITOR	Reviewed and Approved
6/4/2010	1	Technology Drafter	Sent for Approval
6/3/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
5/28/2010	1	Finance Reviewer	Sent for Approval
5/27/2010	1	ODI DIRECTOR	Reviewed and Approved
5/27/2010	1	Technology Drafter	Sent for Approval
5/27/2010	1	Finance Reviewer	Reviewed and Approved
5/26/2010	1	Technology Drafter	Sent for Approval
5/26/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
5/26/2010	1	Technology Drafter	Sent for Approval
5/26/2010	1	EBOCO Reviewer	Sent for Approval
5/25/2010	1	Technology Drafter	Sent for Approval
5/25/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
4/9/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
4/6/2010	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This ordinance authorizes the Director of Finance and Management, for the Department of Technology, on behalf of the Department of Public Utilities (DPU), to establish a purchase order with DLT Solutions, Inc., utilizing State Term Contract - STS-033, # 534042, with an expiraton date of 4/1/2012, authorized for the City's use by Ordinance No. 582-87, for the purchase of Autodesk product licensing, software, maintenance and support services as an upgrade to the division's current software. DPU and DoT will both have a much improved tool selection of Autodesk products with increased awareness of who is using the software and to what extent. The City will be able to effectively manage, control and make adjustments to the software based on concrete data and projections based on business needs. This purchase will provide The Department of Public Utilities (DPU) with continued vendor support making it easier for the division to share data with its customers, agencies, consultants and other interested parties with whom they interact. Also, with the passage of this legislation, DoT will establish a repeatable process and a tactical goal for the City, which is to centralize and effectively extend the management and maintenance of Autodesk products to the entire City of Columbus. The associated coverage period for this annual software maintenance renewal is from July 6, 2010 through July 5, 2011.


EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate prompt payment; to continue with services that are necessary to support daily operations; to ensure no service interruptions.


FISCAL IMPACT:
During fiscal year 2008 and 2009 the Department of Technology expended $55,827.44 and $126,195.46 with DLT Solutions, Inc. This year, the funds for this purchase, totaling $63,089.65 have been identified, budgeted and are available within the Information Services Fund.


CONTRACT COMPLIANCE:
Vendor Nam...