City of Columbus - File #: 0741-2006

• File #: 0741-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/5/2006
• In control: Public Service & Transportation Committee
• On agenda: 5/1/2006
• Final action: 5/3/2006
• Title: To authorize and direct the Finance and Management Director to re-award items 3 and 4 and enter into one (1) contract for the option to purchase Street Sweeper Broom Refills with Keystone Plastics Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
5/3/2006	1	MAYOR	Signed
5/3/2006	1	CITY CLERK	Attest
5/1/2006	1	Columbus City Council	Approved	Pass
5/1/2006	1	COUNCIL PRESIDENT	Signed
4/24/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
4/21/2006	1	City Clerk's Office	Sent back for Clarification/Correction
4/19/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
4/18/2006	1	Auditor Reviewer	Reviewed and Approved
4/18/2006	1	CITY AUDITOR	Reviewed and Approved
4/18/2006	1	Finance - Purchasing Drafter	Sent for Approval
4/18/2006	1	CITY ATTORNEY	Reviewed and Approved
4/13/2006	1	EBOCO Reviewer	Reviewed and Approved
4/13/2006	1	ODI DIRECTOR	Reviewed and Approved
4/13/2006	1	Finance - Purchasing Drafter	Sent for Approval
4/12/2006	1	Finance - Purchasing Drafter	Sent for Approval
4/11/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
4/11/2006	1	FINANCE DIRECTOR	Reviewed and Approved
4/5/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Street Sweeper Broom Refills for Fleet Management. The term of the proposed option contract would be two (2) years. Contract is through November 30, 2007. The Purchasing Office opened formal bids on September 15, 2005.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001746 GRW. Thirty-eight (MAJ:38, MBE:0, FBE:0) bids were solicited; six (6) (MAJ:6) bids were received.

The Purchasing Office is recommending re-award of a contract to the next lowest numerical bidder:

Keystone Plastics Inc. MAJ, CC# 221476437, $15,000.00
Total Estimated Annual Expenditure: $15,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance and Management Director to re-award items 3 and 4 and enter into one (1) contract for the option to purchase Street Sweeper Broom Refills with Keystone Plastics Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on September 15, 2005 and selected the lowest, responsive, responsible and best bids; however, the lowest numerical supplier originally proposed for award of items 3 and 4 will not be able to supply the required sweeper broom re...