Explanation
BACKGROUND: This legislation is for the option to establish a UTC contract for Schwing Pump Parts for the Division of Sewerage and Drainage, the sole user. The term of the proposed option contract would be two (2) years, expiring April 30, 2016, with the option to renew for one (1) additional year.
The Purchasing Office originally opened formal bids on February 13, 2014. The City advertised and solicited competitive bids in accordance with Section 329.06, Solicitation No. SA005242. Seventy (70) bids were solicited: (M1A-0, F1-0, MBR-1). One bid was received (F1-1), but the vendor failed to return all of the pages in the proposal as required. The vendor has verified in writing that their bid was in accordance with those pages inadvertently missing from their proposal and the Division of Sewerage and Drainage has reviewed their proposal on an informal basis. It is recommended that the City waive the competitive bidding procedure to allow for award to the sole bid received from Columbus Supply. Those items not specifically awarded were marked “obsolete” and no bid was received.
The Purchasing Office is recommending award to the lowest, responsible and best bidder as follows:
Columbus Supply, F1, CC# 31-1571445 expires 01/31/2016, Items 1-45, 47-97, 99-167, 169-232, 235-246, 248-325, 328-350, 352-375, 377-545, 548-593, 595-643, 645-730, and 734-740, $1.00.
Total Estimated Annual Expenditure: $200,000.00, Division of Sewerage and Drainage, the sole user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option c...
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