City of Columbus - File #: 0132-2011

• File #: 0132-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/18/2011
• In control: Administration Committee
• On agenda: 2/14/2011
• Final action: 2/16/2011
• Title: To authorize the Director of the Department of Technology and the Director of the Civil Service Commission, on behalf of the Civil Service Commission, to renew an existing agreement for maintenance, support and license from Governmentjobs.com; to authorize this ordinance in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of $17,828.00 from the Department of Technology, internal service fund; and to declare an emergency. ($17,828.00)

Date	Ver.	Action By	Action	Result
2/16/2011	1	CITY CLERK	Attest
2/15/2011	1	MAYOR	Signed
2/14/2011	1	Columbus City Council	Approved	Pass
2/14/2011	1	COUNCIL PRESIDENT	Signed
1/31/2011	1	Finance - Purchasing Drafter	Sent for Approval
1/31/2011	1	FINANCE DIRECTOR	Reviewed and Approved
1/31/2011	1	Technology Drafter	Sent for Approval
1/31/2011	1	Auditor Reviewer	Contingent
1/31/2011	1	CITY AUDITOR	Reviewed and Approved
1/31/2011	1	Technology Drafter	Sent for Approval
1/31/2011	1	CITY ATTORNEY	Reviewed and Approved
1/31/2011	1	Technology Drafter	Sent to Clerk's Office for Council
1/27/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
1/26/2011	1	Finance Reviewer	Reviewed and Approved
1/26/2011	1	Finance Reviewer	Sent for Approval
1/25/2011	1	Finance Reviewer	Reviewed and Approved
1/24/2011	1	ODI DIRECTOR	Reviewed and Approved
1/24/2011	1	Technology Drafter	Sent for Approval
1/23/2011	1	EBOCO Reviewer	Sent for Approval
1/21/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
1/21/2011	1	Technology Drafter	Sent for Approval
1/18/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology and the Director of the Civil Service Commission, on behalf of the Civil Service Commission, to renew an annual maintenance, support and license agreement, with Governmentjobs.com (also known as NeoGov and previously known as Sigma Data Systems, Inc.), with a coverage period from 3/1/2011 through 12/31/2011. The 2011 renewal agreement is a ten month pro rated amount due to the tentative expiration of the Sigma Software Maintenance and Support (SSMS) program, which is currently only guaranteed to continue through 12/31/2011.

This renewal agreement is associated with Sigma AMS5 applicant management database system, a management database that provides applicant tracking information as it relates to vital intake, test administration, exam grades and certifications. This application provides printed letters or email notifications to applicants along with the ability to produce various statistical reports, along with allowing individuals to apply on-line for open recruitments and will maintain that data permanently in the Sigma database. Also, this application maintains the Commission's current on-line application process to allow for resume submission, self-service applicant employment profile updating, and electronic notification of exams and vacancies. In addition, Sigma AMS is currently used by the Division of Police in Recruiting to recruit and track potential Police Officer candidates.

In 1993, the original contract was established in accordance with the sole source procurement provisions, of Section 329 of the Columbus City Code. This ordinance is requesting the same sole source approval, as Governmentjobs.com is the sole provider of software compatible with the Civil Service Commission's current system.

EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate prompt payment; to continue with services that are nece...