Explanation
BACKGROUND: For the option to establish two (2) UTC contracts to purchase Seepex Pump Parts for the Division of Sewerage and Drainage, the largest user. The pumps are used at the two (2) wastewater treatment plants to convey secondary settled raw sludge from the gravity thickening facilities to the sludge control buildings for dewatering. The term of the proposed option contracts would be two (2) years, expiring December 31, 2011, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 2, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003268). Sixteen (16) bids were solicited: (M1A-0, F1-0, MBR-1). Three bids were received.
The apparent low bidder for all items is acceptable. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
Liberty Process Equipment, Inc., MAJ, CC#36-4365095 expires 07/29/2011, Items 10, 11, 17, 18, 21, 22, 24-32, 38, 41, 42, 44, 49, 50, 59 and 60, $1.00
Buckeye Pumps, Inc., MAJ, CC# 34-1391917 expires 08/19/2011, Items 1-9, 12-16, 19, 20, 23, 33-37, 39, 40, 43, 45-48, 51-58 and 61-66, $1.00
Total Estimated Annual Expenditure: $30,000.00, Division of Sewerage and Drainage, the largest user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations ...
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