City of Columbus - File #: 1021-2010

• File #: 1021-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/25/2010
• In control: Public Service & Transportation Committee
• On agenda: 7/19/2010
• Final action: 7/21/2010
• Title: To authorize the Director of Finance and Management to enter into a contract for the purchase of one backhoe with attachments in accordance with a State of Ohio contract with Southeastern Equipment Company, Inc. for the Division of Planning and Operations; to amend the 2010 CIB; to authorize the transfer of funds within the Street and Highway Improvement Fund; and to authorize the expenditure of $91,122.16 from the Street and Highway Improvement Fund. ($91,122.16)

Date	Ver.	Action By	Action	Result
7/21/2010	1	MAYOR	Signed
7/21/2010	1	CITY CLERK	Attest
7/19/2010	1	Columbus City Council	Approved	Pass
7/19/2010	1	COUNCIL PRESIDENT	Signed
7/12/2010	1	Columbus City Council	Read for the First Time
7/1/2010	1	Service Drafter	Sent for Approval
7/1/2010	1	Auditor Reviewer	Reviewed and Approved
7/1/2010	1	CITY AUDITOR	Reviewed and Approved
7/1/2010	1	Service Drafter	Sent for Approval
7/1/2010	1	CITY ATTORNEY	Reviewed and Approved
7/1/2010	1	Service Drafter	Sent to Clerk's Office for Council
6/30/2010	1	Auditor Reviewer	Reviewed and Disapproved
6/29/2010	1	Finance Reviewer	Reviewed and Approved
6/29/2010	1	Finance Reviewer	Reviewed and Approved
6/29/2010	1	FINANCE DIRECTOR	Reviewed and Approved
6/29/2010	1	Service Drafter	Sent for Approval
6/29/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/29/2010	1	Service Drafter	Sent for Approval
6/28/2010	1	Service Reviewer	Reviewed and Approved
6/28/2010	1	Service Drafter	Sent for Approval
6/28/2010	1	SERVICE DIRECTOR	Reviewed and Approved
6/28/2010	1	Service Drafter	Sent for Approval
6/25/2010	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for conducting maintenance and repair along the City's roadway system. To accomplish this mission the Division requires one backhoe with attachments. This backhoe will replace one that is beyond its useful service life. This purchase will be in accordance with the current State of Ohio State Term Schedule Contract (STS), STS515W, Schedule Number 7751500807, which expires on March 31, 2011.

City ordinance 0582-87 authorizes city agencies to utilize Department of Administrative Services (DAS) State Cooperative contracts.

To obtain cost information for this purchase the Division first contacted area businesses to ascertain pricing should the Division formally bid the units. State Contract Pricing was then obtained to compare and decide which method offered the City the best savings. It was determined that utilizing the state contract was the best option. This information was sent to the City's Purchasing Office who evaluated the quotes and concurred with the state contract option.

The Supplier for this equipment will be Southeastern Equipment Company, 6390 Shier-Rings Road, Dublin, OH 43016.

The quotation is on file with the Purchasing Office. This purchase has been approved by the Fleet Management Division. This equipment does not offer environmentally preferred fuel options at this time.

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Southeastern Equipment Company.

2. CONTRACT COMPLIANCE INFORMATION
Southeastern Equipment Company's contract compliance number is 341503254 and expires 2/5/11.

3. FISCAL IMPACT
Funds are available for this expenditure from the Street and Highway Improvement Fund, no. 766. The cost of this purchase is $91,122.16.

Title
To authorize the Director of Finance and Management to enter into a contract for the purchase of one backhoe with attachment...