Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Articulating Wheel Loaders with Southeastern Equipment Company, Inc. The Department of Public Utilities is the sole user for Articulating Wheel Loaders. The equipment is used for material handling at the City Compost facility. The term of the proposed option contract would be approximately three (3) years, expiring January 31, 2026, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
A formal best value proposal (BVP) solicitation was published for the purchase of Articulating Wheel Loaders.
Proposals were evaluated by a three (3) member committee, based upon various criteria including specification conformity and completeness of response, quality and feasibility, total cost of ownership, past performance and acquisition cost resulting in an award recommendation to Southeastern Equipment Company, Inc.
BID INFORMATION: Request for Quotation RFQ023191 was advertised and proposals were opened November 17, 2022. Three (3) responses were received.
An evaluation committee consisting of three (3) representatives from the Department of Public Utilities. Each member of the committee scored and ranked the proposals. All offers and cost proposals were evaluated in compliance with Columbus City Code 329, the committee submitted final rankings.
Southeastern Equipment Company, Inc. received the highest score, 114.33 out of 130 points. The selected Offeror provides construction equipment and related services.
The request for purchase of Articulating Wheel Loaders used the best value competitive sealed proposal process to award the supplier that provided the relevant criteria specifically listed in the BVP and the lowest cost.
In accordance with the Committee recommendations, the Purchasing Offic...
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