Explanation
Background: This ordinance authorizes the Director of Public Safety, on behalf of the Division of Fire, to modify an existing contract with ImageTrend, LLC, to include a license management product in the subscription to the comprehensive records management system (RMS) 2025-2026 contract. The modification amount authorized by this ordinance is $66,000.
ImageTrend, LLC was awarded a contract via ordinance 1664-2025 passed by Columbus City Council on June 30, 2025 to provide access to EMS and Fire Incident reporting, in addition to fire inspection reporting software. Each year, the Columbus Division of Fire (CFD) responds to over 170,000 calls for service. Each EMS incident requires an incident report to be completed in a NEMSIS 3.4 compliant format that meets national standards. This data and information is currently maintained in 2 local unsecured Access databases for analytics and annual reporting. The modification needed to this contract with ImageTrend, LLC is for a License Management product which will be responsible for the tracking of employee training and medical information and will be maintained in a new secure, cloud-based infrastructure for reliable access, ensuring licensing compliance with regulatory standards. This record keeping of data and information helps in maintaining inventory of various tools, supplies and other items for the Division of Fire.
SUPPLIER: ImageTrend, LLC, Vendor No.: 023084; FID: 41-1903871.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
The total amount of additional funds needed for this contract modification is $66,000. The total cost for this contract including modification for year 1 is $635,431.20. The option for this additional service was included as an optional add-on service in the quote for the existing contract. The...
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