Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract for the Facilities Management Division with Air Force One, Inc. in the amount of $38,980.00 for a full service maintenance agreement covering 41 variable speed drives for the period April 1, 2007, through March 31, 2008. The contract renewal is the fourth of four possible renewal options. This contract was bid on April 8, 2003, and originally authorized by Ordinance 1031-2003, passed July 23, 2003.
Emergency action is requested so that variable speed drives may be maintained without interruption. Variable speed drives are an integral part of HVAC systems.
Fiscal Impact: The Facilities Management Division budgeted $38,424.00 in 2007 for a maintenance agreement covering variable speed drives. The Division spent $37,670.00 in 2006 and $36,750.00 in 2005 for this contract. The cost of this renewal is $38,980.00. Air Force One, Inc. Contract Compliance Number 31-1108651, exp. 02/22/2008.
Title
To authorize the Finance and Management Director to renew a contract for the Facilities Management Division with Air Force One, Inc. for a full service maintenance agreement covering 41 variable speed drives; to authorize the expenditure of $38,980.00 from the General Fund, and to declare an emergency. ($38,980.00)
Body
WHEREAS, the Facilities Management Division originally solicited bids on April 8, 2003, for a full service maintenance agreement covering variable speed drives; and
WHEREAS, the Facilities Management Division recommended Air Force One, Inc. as the most responsive and responsible bidder; and
WHEREAS, Ordinance No. 1031-2003, passed by Council on July 23, 2003, authorized the original contract for the Facilities Management Division with Air Force One, Inc. for a full service maintenance agreement covering variable speed drives; and
WHEREAS, the Facilities Management Division respectfully requests to extend the contract w...
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