Explanation
BACKGROUND: For the option to purchase High Skid Resistant Preformed Pavement Marking Material and Preformed Pavement Marking Material for Concrete Surfaces for the Department of Public Service, Design and Construction Division, the largest user, and other city agencies. These materials are used to mark city streets and roadways.
The term of the proposed option contract would be through December 31, 2010 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA003226. The Purchasing Office opened formal bids on April 2, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003226). Twenty three bids were solicited (MAJ: 23); Four (MAJ: 3) bids were received.
These companies are not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
Bids were not received for items 13, 14, 15, 21 and 22 therefore, these items will be solicited informally as needed.
The Purchasing Office is recommending award of two contracts to the lowest, responsive, responsible and best bidder:
3M Company., MAJ, CC#410417775, exp. 4/07/2010
Flint Trading, MAJ, CC#561736552, exp. 7/22/2010
Total Estimated Annual Expenditure: $50,000.00
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services, and UTC Account. The Department of Public Service and other city departments will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to en...
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