Explanation
BACKGROUND: This ordinance is to modify and extend the existing city-wide contracts for the option to purchase Heavy Duty Specialty Services for Fleet Management, and waive the competitive bidding procedure to allow for extensions beyond those authorized in the original contracts. The current contracts need to be extended for six (6) months to expire on 9/30/12 so that new specifications can be developed for a competitive bid. The following contracts were established in accordance with Ordinance 0873-2008 that passed on June 16, 2008. Contracts FL003994 with Center City International, Contract Compliance #311048371 expires 06/15/12, FL003992 with C.W. DeMary Service, Inc., Contract Compliance #310743464 expires 03/21/13, FL003987 with ESEC Corp., Contract Compliance #341285858 expires 05/16/14, FL004004 with Flora's Diesel Repair Service, Inc., Contract Compliance #311202449 expires 10/07/13, FL003988 with Hydro Supply Co., Contract Compliance #311065617 expires 02/08/14, FL003985 with Keens Body Shop, Inc., Contract Compliance #310854439 expires 10/31/13, FL003993 with Taliaferro Enterprises Inc., Contract Compliance #311073146 expires 05/18/14, FL003991 with PBA Body Shop, LLC, Contract Compliance #611578173 expires 10/29/12, FL003995 with U.S. Hydraulic Services, LTD, Contract Compliance #311505105 expires 11/11/12 and FL004038 with HYO Inc., Contract Compliance #311201883 expires 09/13/13, have expired 3/31/12.
1. Amount of additional funds: The estimated annual expenditure for this contract is $350,000.00. City agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was identified but specifications were unable to be developed in time.
3. Reason other procurement processes not used: N/A
4. How cost was determined: Pricing and terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No funding is required...
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