City of Columbus - File #: 1938-2008

• File #: 1938-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/24/2008
• In control: Utilities Committee
• On agenda: 4/6/2009
• Final action: 4/7/2009
• Title: To authorize the Director of Public Utilities to enter into a planned modification of the Utility Cut and Restoration Project contract with Decker Construction Company, for the Division of Power and Water and Division of Sewerage and Drainage, to authorize the expenditure of $700,000.00 from Water Systems Operating Fund, $25,000.00 from the Electricity Operating Fund, and $700,000.00 from the Sewer Systems Operating Fund. ($1,425,000.00)

Date	Ver.	Action By	Action	Result
4/7/2009	1	MAYOR	Signed
4/7/2009	1	CITY CLERK	Attest
4/6/2009	1	Columbus City Council	Approved	Pass
4/6/2009	1	COUNCIL PRESIDENT	Signed
3/30/2009	1	Columbus City Council	Read for the First Time
3/2/2009	1	CITY ATTORNEY	Reviewed and Approved
3/2/2009	1	Utilities Drafter	Sent to Clerk's Office for Council
2/27/2009	1	Utilities Drafter	Sent for Approval
2/27/2009	1	Auditor Reviewer	Reviewed and Approved
2/27/2009	1	CITY AUDITOR	Reviewed and Approved
2/27/2009	1	Utilities Drafter	Sent for Approval
2/26/2009	1	ODI DIRECTOR	Reviewed and Approved
2/26/2009	1	Utilities Drafter	Sent for Approval
2/26/2009	1	Finance Reviewer	Reviewed and Approved
2/26/2009	1	Finance Reviewer	Reviewed and Approved
2/26/2009	1	FINANCE DIRECTOR	Reviewed and Approved
2/2/2009	1	EBOCO Reviewer	Sent for Approval
1/29/2009	1	EBOCO Reviewer	Reviewed and Disapproved
1/26/2009	1	Utilities Drafter	Sent for Approval
1/23/2009	1	UTILITIES DIRECTOR	Reviewed and Approved
1/22/2009	1	Utilities Reviewer	Sent for Approval
1/16/2009	1	Utilities Drafter	Sent for Approval
1/14/2009	1	Utilities Drafter	Sent for Approval
1/14/2009	1	Utilities Reviewer	Reviewed and Approved
1/14/2009	1	Utilities Drafter	Sent for Approval
1/14/2009	1	Utilities Reviewer	Reviewed and Approved
1/13/2009	1	Utilities Drafter	Sent for Approval
1/13/2009	1	Utilities Drafter	Sent for Approval
11/24/2008	1	Utilities Drafter	Sent for Approval

Explanation

The Department of Public Utilities entered into a contract with Decker Construction Company for the Utility Cut and Restoration Project, which includes heat welding, asphalt repairs, and concrete repairs. This contract was the result of a Director's bid received on December 13, 2007 (SA002731). Decker Construction Company was the only bid received and met all requirements of the specifications. The original contract was for a period of one year with a multi-year renewal option. The Department is pleased with their performance over the last year and would like to modify the original contract to enter into a second year, for a grand total of $1,425,000.00.

Contract Compliance: 31-0983557, expires November 26, 2009
Decker Construction Company does not hold MBE/FBE status.

1. Amount of additional funds: The amount of additional funds needed for this contract is $1,425,000.00. The original contract was established for $1,235,000.00. The total cost of the original contract and this modification is $2,660,000.00. The modification represents funding added during the contract period for costs related to the services provided. The need for increased funding is to cover anticipated contract billings during fiscal year 2009.

2. Reason additional needs were not foreseen: The need for additional funds was foreseen, an extension is provided for in the original contract. This legislation is to encumber the funds budgeted for fiscal year 2009 for the Division of Power and Water and the Division of Sewerage and Drainage.

3. Reason other procurement processes not used: The same exact service is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time.

4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.


FISCAL IMPACT: $1,425,000.00 is budgeted and needed for this purchase.

The following amounts were encumbered in 2007 and 2...