Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director to enter into contract with Civica Software for the development of a new recruiting website for the Division of Police. The Division of Police needs to update their recruiting website. The current website is outdated. The website needs a more modern look, needs to link to social media and be easily navigated by visitors. Updating the website will get more visitors and potentially more diverse recruits. The total expenditure of the new website design is $26,915.00. The website re-design will be funded by the General Fund.
Request for Proposal Information: A Request for Proposal (RFP), Solicitation No. SA005646, was opened on November 6, 2014. Seven written proposals were received by the deadline as follows:
Vendor Amount
Vertex $70,000.00
Civica Software $26,915.00
Civic Plus $19,317.00
Site Insight $14,050.00
Ardent $27,825.00
Systematic Consulting Group $10,350.00
CGA Public Relations Strategies $12,475.00
The RFP committee, which was comprised of Division of Police and Department of Technology personnel, scored all of the the proposals and recommended a contract award to Civica Software as the best overall proposal.
This company is not debarred according to the System for Award Management or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested to encumber the funds and get the new website up and running prior to the next recruiting period.
Contract Compliance Number: 33-0776055 expires on 6/27/2016
FISCAL IMPACT: This ordinance authorizes...
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