Explanation
BACKGROUND: For the option to purchase Four Inch Automatic Backwater Valves for the Division of Sewerage and Drainage for use in support of the Department of Public Utilities' Project Dry Basement Program. The term of the proposed option contract will be three (3) years. The contract will be through December 31, 2010 with the option to extend this contract for one (1) additional year. The Purchasing Office opened formal bids on June 21, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002470). Fifteen bids were solicited; Three bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
Eastway Supplies, Inc. CC#310798464 (expires 11/30/2008).
Total Estimated Annual Expenditure: $200,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Sewerage and Drainage will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into one (1) contract for the option to purchase Four Inch Automatic Backwater Valves with Eastway Supplies, Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing Contract Account, and to declare an emergency ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids June 21, 2007 and selected the lowest, responsive, responsible and best bid; and
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