Explanation
The Purchasing Office received and opened bid number SA00470GRW for two 130 HP four-stroke outboard motors on June 26, 2003. This is a re-bid from the original solicitation, SA000445GRW, in which the only bid received did not meet specifications. These motors are needed for the boats at the Watershed facility, of the Division of Water, for ranger patrol. Three bids were received and the Purchasing Office deemed them all complete. Delta Marine submitted the lowest bid, however, they bid a two-stroke engine instead of a four-stroke engine as specified. Therefore, we are recommending award of this contract go to Buckeye Lake Marina, as the next lowest responsive, responsible, and best bidder to meet specifications, for a total of $21,810.32. The Contract Compliance Number for Buckeye Lake Marina is 31-1303205. They do not have MBE/FBE status. Only one company of the 18 solicited had MBE/FBE status.
It is requested that this Ordinance be handled in an emergency manner, as these motors had to re-bid since no vendors submitted bids meeting specifications. The Watershed facility will still be able to use the motors in the fall, if we purchase as soon as possible.
FISCAL IMPACT: The Division of Water allocated $22,000.00 for these motors in the 2003 Budget. There were no expenditures for these boat motors in the last two years.
Title
To authorize the Finance Director to enter into a contract with Buckeye Lake Marina, Inc., for two 130 HP four-stroke outboard motors, for the Division of Water, to authorize the expenditure of $21,810.32 from Water Systems Operating Fund, and to declare an emergency. ($21,810.32)
Body
WHEREAS, the Purchasing Office did receive and open three bids for the purchase of two 130 HP four-stroke outboard motors on June 26, 2003, and
WHEREAS, the lowest bidder did not meet our specification of a four-stroke engine by bidding a two-stroke engine, therefore, we are asking that the con...
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