Explanation
Background: This ordinance authorizes the Clerk of the Franklin County Municipal Court to enter into a professional agreement with Maximus Inc., to expand access to the Court's public records, to implement a fully Integrated Document Management System and for additional support to our current system: CourtView 2000, the Case Management System, authorized by the passage of Ordinance 2807-97 on November 24, 1997.
The Integrated Document Management System utilizes Visiflow and Workflow products, which provides a comprehensive imaging and document routing solution integrated with CourtView 2000. This solution enables the Clerk's office to accept, index and attach electronic documents to the case management system, thereby eliminating manual document handling, storage, and some data entry. Paper documents can be scanned, bar coded and then processed in the same manner. The electronic documents can be programmatically routed to persons responsible for that phase of the case, enhancing throughput of the case and documents.
These products are integrated with CourtView 2000 via proprietary software interfaces developed and supported by Maximus; the products themselves are primarily supported by Maximus. Due to these proprietary costs, we are requesting that Council waive all provisions of the Columbus City Code relative to competitive bidding. Ordinance 1346-99 authorized the waiving of all provisions of the Columbus City Codes relative to competitive bidding for the web-site installation for CourtView 2000.
The support fees will be included in the annual maintenance fees paid to Maximus, as described in the Professional Services Agreement as an addendum to Contract 18848, in accordance to Section 329 of the Columbus City Code, Ordinance 2807-97 authorized November 24, 1997.
Supplier: Maximus Inc., formerly known as Crawford Consulting Inc. (54-100058)
Fiscal Impact: $318,710.75 is and available within the Municipal Court Clerk's 2005 ...
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