Explanation
BACKGROUND: This legislation is for the option to establish two (2) UTC contracts for Various Trees for the Department of Recreation and Parks, the primary user. This contract will provide for the purchase of trees used for the park tree planting program throughout the City of Columbus service area. The term of the proposed option contracts would be approximately two (2) years, expiring March 30, 2018, with the option to extend for one (1) additional year. The Purchasing Office opened formal bids on January 14, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Solicitation No. SA006153). Forty-five (45) bids were solicited: (MAJ-43, M1A-2). Two (2) bids were received. Bidders were instructed to bid a discount from published catalogs that contained the list of bare-root or containerized trees needed. The solicitation stated it was the City's intention to make multiple awards to maximize the selection and available discounts. The City of Columbus has implemented a new e-catalog system. This system allows city agencies to search for items needed and compare pricing to get best value. A waiver of regulations is being submitted to award to multiple suppliers as the Code does not envision multiple awards for the same items.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Schichtel’s Nursery, Inc., MAJ, CC# 16-1313418 expires 12/3/2016, All Items, $1.00
Acorn Farms, Inc., MAJ, CC# 31-0986421 expires 12/7/2017, All Items, $1.00
Total Estimated Annual Expenditure: $30,000 Department of Recreation and Parks, the primary user.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This or...
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