City of Columbus - File #: 1700-2006

• File #: 1700-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/25/2006
• In control: Administration Committee
• On agenda: 10/16/2006
• Final action: 10/18/2006
• Title: To amend Ordinance #1323-2006; to authorize the Finance & Management Director to establish a purchase order, on behalf of the Department of Technology for the Divisions of Building Services and Neighborhood Services, from a pre-established universal term contract with Smart Solutions and a bid state term contract with Software House International for hardware and software; to authorize the reallocation of $200,000.00 from an existing Auditor's Certificate (AC026076) associated with the Information Services Bond Fund; to amend the 2006 capital improvements budget in the amount of $192,292; and to declare an emergency. (AMENDED BY ORD. 1321-2008 PASSED 10/6/2008)

Date	Ver.	Action By	Action	Result
10/18/2006	1	MAYOR	Signed
10/18/2006	1	ACTING CITY CLERK	Attest
10/16/2006	1	Columbus City Council	Approved	Pass
10/16/2006	1	COUNCIL PRESIDENT	Signed
10/5/2006	1	Auditor Reviewer	Reviewed and Approved
10/5/2006	1	CITY AUDITOR	Reviewed and Approved
10/5/2006	1	Technology Drafter	Sent for Approval
10/5/2006	1	CITY ATTORNEY	Reviewed and Approved
10/5/2006	1	Technology Drafter	Sent for Approval
10/5/2006	1	ODI DIRECTOR	Reviewed and Approved
10/5/2006	1	Technology Drafter	Sent to Clerk's Office for Council
10/4/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/4/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/4/2006	1	Technology Drafter	Sent for Approval
10/3/2006	1	Finance Reviewer	Reviewed and Approved
9/28/2006	1	Technology Drafter	Sent for Approval
9/28/2006	1	Finance Reviewer	Reviewed and Approved
9/27/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
9/27/2006	1	Technology Drafter	Sent for Approval
9/27/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
9/25/2006	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
This legislation requests approval to amend Ordinance #1323-2006, passed by Columbus City Council on July 24, 2006, that authorized the Department of Technology, on behalf of the Divisions of Building Services and Neighborhood Services, to modify a contract with Accela; for upgrades, enhancements and updates to the computer system used by Columbus' One-Stop-Shop and related services; in accordance with the terms and conditions established in the original agreement.

After additional review and discussions, it has been determined and agreed by and between the City of Columbus and Accela, Inc. that there are additional needs that Accela, Inc. cannot provide. By utilizing a pre-established Universal Term Contract (UTC) and a bid state term contract, the Department of Technology has identified vendors that can provide the additional needs. The vendors and associated funds are as follows:

Hardware: $120,000 from Smart Solutions 34-1403269 expires 6-4-2007 - UTC #FL001717 expires 06-30-2007

Software: $80,000 from Software House International 22-3009648 - expires 11-9-2007 - bid state term contract #0A02011 expires 1-30-2007

Also, this legislation requests amendment to the 2006 Capital Improvement Budget Ordinance #1108-2006 previously passed on June 19, 2006; to reflect passage of Ordinance #0641-2006 that amended the 2005 CIB for the Fiber Optic Install project (#470041); that authorized the transfer of cash from one project to another to accommodate for the expenditure of $192,292.


FISCAL IMPACT: The Department of Technology has a need to reallocate $200,000.00 from an existing Auditor's Certificate (AC026076) originally established for Accela, Inc., in the amount of $2,360,000. Currently, AC026076, fund 514, project 470042 has $764,541.

EMERGENCY: Emergency legislation is requested to order and receive the hardware and software in conjunction with receiving the purchase from Accela, Inc; to continue daily operational needs,...