City of Columbus - File #: 0850-2010

• File #: 0850-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/1/2010
• In control: Safety Committee
• On agenda: 6/21/2010
• Final action: 6/23/2010
• Title: To authorize the Finance and Management Director to execute those documents necessary to enter into a maintenance contract for the Forward Looking Infra Red Systems for the Division of Police Helicopter Unit, from FLIR Systems, Inc. in accordance with sole source procurement, and to declare an emergency ($49,106.00).

Date	Ver.	Action By	Action	Result
6/23/2010	1	CITY CLERK	Attest
6/22/2010	1	MAYOR	Signed
6/21/2010	1	Columbus City Council	Approved	Pass
6/21/2010	1	COUNCIL PRESIDENT PRO-TEM	Signed
6/8/2010	1	ODI DIRECTOR	Reviewed and Approved
6/8/2010	1	Safety Drafter	Sent for Approval
6/8/2010	1	ODI DIRECTOR	Reviewed and Approved
6/8/2010	1	Safety Drafter	Sent for Approval
6/8/2010	1	CITY ATTORNEY	Reviewed and Approved
6/8/2010	1	Safety Drafter	Sent to Clerk's Office for Council
6/7/2010	1	Safety Reviewer	Reviewed and Approved
6/7/2010	1	Auditor Reviewer	Reviewed and Approved
6/7/2010	1	CITY AUDITOR	Reviewed and Approved
6/7/2010	1	Safety Reviewer	Reviewed and Approved
6/7/2010	1	EBOCO Reviewer	Sent for Approval
6/4/2010	1	Finance Reviewer	Sent for Approval
6/4/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/4/2010	1	FINANCE DIRECTOR	Reviewed and Approved
6/3/2010	1	Finance Reviewer	Reviewed and Approved
6/2/2010	1	Safety Reviewer	Reviewed and Approved
6/2/2010	1	SAFETY DIRECTOR	Reviewed and Approved
6/1/2010	1	Safety Reviewer	Reviewed and Approved
6/1/2010	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND: In 2006, the Division of Police, on behalf of the Columbus Urban Area Homeland Security Advisory Committee was awarded a grant for the acquisition of F.L.I.R. (forward looking infrared) Systems for the Police Helicopter Unit (ORD 1742-2006). This equipment is a thermal and visible light imaging system that will provide detection capabilities in any type of weather conditions, day or night. The total expenditure for this equipment, in the amount of $484,705.00, was paid for by Franklin County through the Urban Area Homeland Security Grant.

Bid Information: In 2006, a formal bid, Solicitation # SA002144 -F.L.I.R. (Forward Looking Infrared) System was opened on September 14, 2006 (ORD 1742-2006). Two suppliers submitted bids for F.L.I.R. Systems. F.L.I.R. Systems Inc. was the lowest, responsive, responsible and best bidder at $484,705.00 for all items. In 2008, additional Electronic Control Units (ECU), which power the current model-specific F.L.I.R. System computers and components, were acquired from the same vendor for $89,920.00 for 4 units, under the provisions of sole source procurement (ORD 0554-2008). It is now necessary to enter into a maintenance agreement to properly maintain this specialized system at the earliest possible time.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Emergency Designation: Emergency legislation is requested to expedite processing of the necessary contract documents to begin maintenance coverage at the earliest possible time.

Contract Compliance # 930708501, expiration 4/23/2011

FISCAL IMPACT: This ordinance authorizes an expenditure of $49,106.00 from the Law Enforcement Drug Seizure fund to enter into contract with FLIR Systems, Inc. for a maintenance agreement for the infra red imaging systems for the Division of Poli...